Filling sample sp 31 grain
In other cases, the grain buyer will not be indicated on this form at all. If an organization wants to make the form more convenient for itself and other users, it has the right to independently add the necessary lines to it (clause 5 of Recommendations for filling out No. 20).
Thus, since there are no official explanations for filling out this form, the organization has the right to indicate in form N SP-31 both the seller (in the line “Customer/Payer”) and the buyer (in an additional column added independently).
E. A. Fedortsova
Publishing house "Glavnaya Kniga"
11.03.2012
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Accountant's Directory
Answer: From the norms of the Civil Code of the Russian Federation, as well as by analogy with the transport section of the consignment note in form N 1-T (approved by Resolution of the State Statistics Committee of Russia dated November 28, 1997 N 78) in the line “Customer/Payer” of the consignment note for Form N SP-31 (approved by Resolution of the State Statistics Committee of Russia dated September 29, 1997 N 68) must indicate the organization that enters into a transportation agreement with the transport organization, in this case the seller. However, due to the fact that there are no official explanations for filling out this form, the organization has the right to indicate in form N SP-31 both the seller (in the line “Customer/Payer”) and the buyer (in an additional column added independently).
Rationale: Resolution of the State Statistics Committee of Russia N 68 “On approval of unified forms of primary accounting documentation for accounting of agricultural products and raw materials” approved the form of the consignment note for the transportation of grain N SP-31.
This form is intended for recording business transactions for the transportation of grain and products of its processing (clause 67 of the Recommendations for filling out industry forms of accounting documents for grain and products of its processing, approved by Order of the Russian State Grain Inspection dated 04.04.2003 N 20, hereinafter referred to as Recommendations for filling out N 20; p 2, paragraph 4, paragraph 15 of Methodological recommendations for accounting of inventories in agricultural organizations, approved by Order of the Ministry of Agriculture of Russia dated January 31, 2003 N 26, hereinafter referred to as Methodological recommendations N 26).
At the same time, the rules for filling out form N SP-31 apply to legal entities engaged in the procurement, storage, processing and sale of grain (clause 1 of Recommendations for filling out N 20). The consignment note in form N SP-31 is drawn up in four copies, one of which remains with the compiler, and the other three are issued to the driver of the vehicle. When using transport from another transport organization, two copies of the invoice are transferred to the transport organization, one of which is then attached to the invoice for the transportation of goods (clause 68 of Recommendations for filling out No. 20). This form is necessary for carrying out quantitative and qualitative accounting of grain by organizations involved in the sale of these products (clause 3 of the Procedure for accounting for grain and products of its processing, approved by Order of the Russian State Grain Inspection dated 04/08/2002 N 29).
Consignment note. Form SP-31
The consignment note (grain) in form N SP-31 is used to record operations for sending and receiving grain products to elevators, grain collection centers and other points for receiving grain products.
The consignment note is an accompanying document for the delivery of grain products to receiving points. It is issued in 4 copies: one remains with the warehouse manager (current), and three are given to the driver of the car. At the procurement point, the actual accepted test weight and quality of the product (grade, contamination, humidity, etc.), price and amount are entered in the invoice. One copy of the completed delivery note remains at the grain collection point, and two signed copies are returned to the driver. When returning to the organization, the driver gives the warehouse manager one copy of the invoice to confirm the delivery of the products to the procurement point, and attaches the other as a report on the work performed to the truck waybill (tractor waybill). When using contracted transport, two copies of the invoice are handed over to the transport organization, one of which is then attached to the invoice for the transportation of goods.
The supply manager registers all invoices for the shipment of products in the Register of Documents for the Disposal of Products (Form N SP-3).
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Let's take a closer look at the features of filling out the form when transporting grain from the seller to the buyer.
Who fills out the document?
The responsibility for drawing up a consignment note rests with the supplier of agricultural products, i.e. to the selling organization. This rule also applies when the buyer hires a freight carrier himself.
Upon acceptance, a quality test is carried out, grain is weighed, based on the results of which information is entered into the TTN about how much grain is accepted and whether it corresponds to the declared quality . The data is entered by the recipient.
We talk about how and who fills out the consignment note in various situations in this material.
How many copies should there be?
The supplier creates 4 copies of SP-31:
- one form remains with the supplier;
- three forms are attached to the waybill and handed to the driver of the vehicle.
The driver provides documents to the person responsible for receiving grain at the unloading point. The forms are signed by the recipient of the cargo, one of them remains at the destination, and two are returned to the supplier.
Filling procedure
How to fill out the form:
- The TTN number must be entered in accordance with the supplier’s internal accounting documents.
- The date of preparation of the invoice is indicated.
- In the “Organization” column the name of the transport company performing the transportation is indicated.
- In the column “Organization that owns the vehicle,” the carrier company that owns the vehicle and its details must be indicated.
- The “Driver” column contains information about the vehicle driver.
- “Customer/payer” – the customer is the enterprise that has entered into a transportation agreement with the transport company.
- In the line “Consignor” the details of the seller of agricultural products are indicated.
- The line “Loading point” contains information about the place of grain shipment; the details of the workshop and team that carried out the shipment are also indicated.
- The consignee is the buyer or another organization carrying out acceptance on the basis of an agreement with the buyer; his details must be indicated in the column.
- “Unloading point” is the destination to which the cargo is sent.
- Next, fill in information about the cargo (procurement point):
- name of product (type of grain crop);
- variety, class, weediness, humidity (according to the results of the examination);
- at the place of departure, fill in the “Sent” column indicating the price and units of measurement;
- At the place of receipt of the goods, the “Accepted” column is filled in.
- The total amount is calculated and entered in the “Amount to be paid” line.
- The items “Vacation allowed” and “Passed in” are filled in at the point of shipment.
- The “Accepted” item is filled in by the person responsible for acceptance at the destination.
SP 31 consignment note grain sample filling
Form SP-31
Consignment note. Form SP-31 is a document that is used when it is necessary to keep records of operations for sending and receiving grain products to grain receiving, elevator, and other points for receiving such products.
The invoice is drawn up in 4 copies. The first copy of the document remains in the hands of the warehouse manager, and the remaining three documents are handed over to the driver of the vehicle through which the grain is transported. Thus, the driver is obliged to further hand over these documents: one of them is sent to the grain collection point, and the other two documents are signed there by an authorized person and then returned to the hands of the driver of the vehicle. After the vehicle is returned back to the enterprise, one of the signed documents is given to the warehouse manager, and the other is attached to the truck’s Waybill.
This document has a unified form, which was provided for by the legislation of the Russian Federation. Form SP-31 is an accompanying document in the process of delivering grain products to the appropriate receiving points.
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What is it for?
TTN is one of the primary documents for accounting of transactions occurring at the enterprise. The design of the SP-31 form records :
- road transportation of material assets from the seller to the buyer, as well as the participation of a third party in them - the carrier company:
- The CTN includes confirmation of the conditions of cargo transportation, the cost of transportation;
- The main difference of the SP-31 form is the inclusion of information about the quality of transported agricultural products: name, class, presence of dirt and impurities, etc.
What are invoices for and how to prepare them correctly? Find out here.
Sample of filling out the TTN form sp-31
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Sample of filling out the TTN form SP-31
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