Where can I get a certificate of discharge from the apartment?

Purpose of the extract

In essence, a house register is a collection of information relating to a specific property that is privately owned.

Accordingly, the need for an extract arises simultaneously with the need for information relating to the property, and, in particular, to identify the persons living and registered in the apartment or house, or who have lived and have already been discharged from them.

As a rule, extracts from the house register are provided:

as evidence of residence at a specific address, for example, when determining ownership;
to confirm the fact of vacancy of the living space upon its sale;
to confirm the availability of rights to certain benefits;
for submission to passport offices when registering or deregistering;
to restore your passport;
to conclude agreements with resource supply organizations;
to determine the child’s place of residence, etc.

How to obtain an archived extract from the house register through State Services online

How to order an extract from the house register through State Services? The procedure for obtaining a document is as follows.

Required documents and information

Before applying for an extract, you must prepare the following set of documents:

Description of the procedure step by step

Next, the document is ordered on the State Services website.

To do this, perform the following steps:

user authorization;

finding a service that is located in the section “Apartment, construction and land” - “Issue of documents”;

filing an application indicating: - place of demand; — personal data of the applicant;

passport details;
the address to which the application is submitted.

— attachment of scanned copies of the required documents; — registration of the application; — receipt of the document.

Where can I pick up the document?

You can obtain the document:

online, to the email address specified by the user. When choosing this method, it is necessary to take into account that a copy of the extract is sent, that is, the document can be used solely for informational purposes;
by mail. This method allows you to receive the original document for free. The only negative is the waiting time, since shipment within one region takes a certain time;
in the multifunctional center (MFC). The fastest way to receive a document.

Sample statement

An example of a regular extract indicating family relationships regarding the owner of a residential premises.

Example of an extended statement:

Types of statements

Depending on the purposes for which an extract from the home book is required, the extracts themselves are divided into extended and standard (simple) types:

about all persons registered in the living space - a simple statement;
about a specific registered person - a simple statement;
about the absence of persons registered in the living space - a simple statement;
extended (archival) extracts, for example, for notarial inheritance matters or registration of a housing purchase and sale agreement.

Where and how to get an extract from the house register for a mortgage

can be requested and obtained from several different organizations:

In the MFC closest to you, where numerous government agencies are represented. Here you can quickly obtain most of the services provided to the population.
On the Internet resource of State Services. After registration, you leave an application for an extract from the house register for a mortgage and then pick up the completed certificate in the specified way.
In your HOA or management company.
Regarding some private households, to the Federal Migration Service (Office of the Federal Migration Service).
For small cities, villages and towns in local administrative authorities.
In the city BTI or local archive.

Recommended article: Mortgage under an equity participation agreement secured by rights

Contents of the extract

Regardless of the type of statement, it indicates:

What kind of document is this

There are 3 types of statements: 1) Regular. It lists the citizens who are currently registered in housing; 2) Personal. A citizen orders it in his name when he needs to prove that he is currently registered at such and such an address; 3) Archive (extended). It indicates citizens who, over a certain period of time, were registered in housing and discharged from there.

On this page I review regular and personal statements. A separate article is all about the archival extract from the house register.

Sample statements

(click on the pictures to enlarge them)

Where to get it

An extract from the house register can be ordered and received:

in a management company or its analogues - housing cooperatives, homeowners' associations, residential complexes;
at the territorial branch of the Main Directorate for Migration of the Ministry of Internal Affairs of the Russian Federation (passport office);
through a multifunctional center at your place of residence;
through the State Services website.

In addition, notaries and officially registered realtors have the right to receive statements. That is, if the request for an extract is related to alienation or inheritance, then the responsibility for obtaining an extract can be entrusted to the official.

Where to get an extract from the house register, procedure for obtaining it

The extract is received in the same place where the house register is stored, that is, in the HOA, management company, etc. The exact location of this management organization can be found out from the receipt, which is prepared monthly by the management company to pay for utilities.

An extract from the house register, which is issued to the owner of an apartment or another person registered in it, is a document reflecting the total number of citizens registered in the apartment and containing passport data and other information about all persons registered in a given residential premises.

How to get

An extract from the house register is provided based on the application of the person entitled to receive it. The application has a unified form No. 11, which you can download as part of this article.

To obtain an extract, you will need to provide title documents, namely:

originals and copies of passports of all registered in the residential premises and all co-owners;
certificate of ownership or other documents confirming this right, for example an extract from the Unified State Register of Real Estate or a purchase and sale agreement;
if the extract is requested by a representative, then a power of attorney will be required;
house register (upon receipt of an extract by the owner).

How can I get an extract?

In fact, most settlements still maintain house books and apartment cards, because the legislator has not provided any other alternative. Therefore, paper accounting has not gone away yet. This means that you can still receive an extract. Read how to do this here -.

The extract has other names: certificate of registration in form No. 9; certificate of registered persons; certificate of family composition; extract from the apartment card; certificate from the registration card; unified housing document (only in Moscow); an extract or copy of a financial personal account (only for municipal housing). Therefore, do not be surprised if the document is called differently. Its essence does not change from this.

Receipt procedure

A standard (simple) statement is issued within one day from the date of application.

An extended statement is issued within 3 days from the date of application.

A completed extract from the house register can be obtained from the authority from which it was ordered. You will need to present your passport to receive it. If an extract from the house register was ordered through the State Services website, you can receive it in two forms:

in electronic form (by e-mail);
on paper by mail.

What does an extract from the house register look like if no one is registered?

An extract is generated and issued within three working days, and an extended certificate may take up to seven days. To pick up the document, you will need to present your passport. Conclusion An extract from the DC is required when conducting transactions and other activities with real estate.

An extract is also needed in such cases as: Legal regulation The significance of an extract from the house register is defined in clause 16.3, clause 18 of the Regulations approved by Decree of the President of the Russian Federation No. 1325 of November 14, 2002 and in clause 6 of the Rules ratified by Decree of the Government of the Russian Federation No. 63 dated January 27, 2009.

Refusal to issue an extract

Bodies whose powers include issuing extracts from house books have the right to refuse to issue an applicant on the following grounds:

the applicant is not the owner, legal representative or proxy of the owner;
the applicant requests an extract in violation of the rules on the protection of personal data (for example, for residents under the previous owner);
the applicant has filled out the application form incorrectly;
the applicant did not provide all the necessary documents;
the applicant provided falsified or expired documents.

An unlawful refusal to issue an extract can be appealed in court.

Extract from the House Register If No One is Registered

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What documents will be needed The package of documents for issuing an extract from the house register includes: A document confirming the identity of the applicant and his citizenship Passport Supporting documents Extract from the Unified State Register, social tenancy agreement House register For private households Notarized power of attorney If the interests of the applicant are represented by another person Statement As a reason receipt, the authority or organization that requested the document is indicated Documents proving the identity of other owners If available When requesting an extended form of the document, you will need: Documents from the BTI Or a certificate of ownership Title documents Grounds for obtaining the right Documents confirming the identities of All registered persons Important! It is advisable for every owner to receive an archival extract at least once. It is best to request this document when purchasing a home.

Organizations that issue extracts from the house register

Previously, this process was organized much simpler. The extract was usually obtained at the passport office, coming there with the house register. Now this procedure has become more complicated, and an extract is obtained from one of these organizations to choose from:

Homeowners association, provided that a specific residential building has one.
RIC cannot always issue such a certificate, since there may not be an archive with documents.
MFC – citizens most often turn to this organization regarding obtaining an extract, since it is a priority in the activities of the MFC.

The MFC usually issues an extract on the day of application, but if the case is complex, then you will need to wait for some time, and then the organization will name the exact date when to come next time.

An extract from the house register can be obtained from the MFC of absolutely any district in the city.

In what cases is an extract required?

Mostly, an extract from the house register is necessary in the following basic situations:

Selling an apartment or house. This extract will be needed specifically by your buyer, since the extract will indicate everyone who is registered in this apartment or this house, which will protect the buyer from suddenly appearing applicants for housing in the future.
The need to confirm the place of registration. This is usually associated with receiving benefits or social protection.
In case of divorce or filing for divorce.
Litigation regarding the award of alimony. An extract in this situation is required to confirm the fact that the child lives with one of the parents.
Current or extraordinary change of passport. Here, an extract is needed to confirm the place of registration.
Registration of any social status.
Adoption of a child. In this case, a certificate is needed to submit it to the guardianship authorities.

Usually, when issuing an extract from the house register, MFC employees are not interested in the purpose of obtaining it, which significantly speeds up the process of obtaining the required document.

Reasons for refusal to issue an extract from the house register

Keep in mind that you may be refused to submit a document even if you brought all the documents and followed the rules. There are several reasons for this:

you provided documents that are expired or filled out incorrectly;
you made mistakes in your application. A specialist should check it before accepting it, but there is a risk that he will not notice something;
you submitted an application online and forgot to attach a document or entered data with errors;
you are not the owner of the property, are not registered in it and do not have a certified power of attorney from the owner.

Refusal to issue is not the end. Try to get the extract again, taking into account all the errors and carefully checking the documents.

If you need to check the restrictions and encumbrances imposed on housing and make sure that you are buying an apartment from the real owner, order an extract from the Unified State Register of Real Estate. From it you will learn all the basic information about the property and make sure that it is legally “clean”. The price for an extract is up to 350 rubles, the preparation time is up to 6 hours.

Order an extract from the Unified State Register for an apartment

Extended (archival) extract from the house register

An archived or extended extract from a house register is slightly different from a regular one. It details all the data about persons ever registered at the address to which your house register is registered. In addition, the places of their subsequent registration are indicated.

Form for archival extract from the house register

An extended (archival) extract allows you to find out whether there are applicants for a given living space now and whether they will appear later. This is mainly done when concluding real estate transactions: buying or selling. This is necessary, since there are risks of violating the rights of minors entitled to this living space, which can subsequently cause the buyer of an apartment or house many problems and difficulties. There is also the possibility of preserving the right to use living space for persons who are missing or temporarily written out of the house register for various reasons: military service, stay in a colony, long-term hospital treatment, long business trip.

In other words, an archival extract, which indicates that there is no one who has the right to apply for this housing, serves as a kind of guarantor of security for the person buying the living space.

It is issued exclusively either to the owner of the house or to the person who is registered in it. An outsider can take the extract only if there is a power of attorney.

What information is contained in an extract from the house register?

In addition to the full name and passport data of the persons registered in the apartment at the time of receipt of the regular extract, it indicates:

The exact address of the apartment;
Registration status - permanent or temporary;
The purpose of the move during temporary registration;
Date of registration.

Sometimes such an extract indicates who the people living in the apartment are related to each other: husband and wife, mother and daughter, or just neighbors.

As we said above, in addition to the usual one, there is an extended extract from the house register. It is called archival because it contains not only currently relevant information, but also information about all the residents who were ever registered in the apartment.

In addition to the standard statement information, the date of the tenant's departure from the apartment and his nature - temporary or permanent - are indicated here. It is important for the buyer that there are no people in the apartment who are only temporarily deregistered, since they will later be able to claim their rights to the apartment. Residents who:

missing;
are serving a sentence based on a court decision made before 2015;
work on a contract basis in another city;
sent abroad for a long period of time;
undergo long-term hospital treatment.