How to check yourself and your counterparty by TIN: Tax Service website

Why is it necessary to check the counterparty?

Each organization tries to attract as many buyers and customers as possible, because this will allow it to achieve its goal - making a profit.
When concluding contracts, in most cases the subject does not have information about the counterparty with whom he plans to start working. Some information can be found on the Internet. But even with this information, there is a certain degree of risk when a company enters into a relationship with a new partner. After all, he may delay payments or not pay the debt at all. In this regard, the subject will incur losses.

In addition, entering into a relationship with a company that has problems with regulatory authorities may lead to the fact that these authorities will begin to check the subject.

And this will require the company to attract competent personnel, and there may also be a threat of being subject to administrative fines.
Attention: practice shows that large companies that have been working in the market for quite a long time and have experience in similar situations resort to checking partners.
The most accessible and easiest way is to check the organization’s TIN on the tax website. This service will immediately show whether the subject is active.

If a company can promptly check all the information it needs about a new partner, this will allow it to:

• Avoid making mistakes when concluding contracts. Many services provide access not only to the legal address and details of the partner, but also reflect information about the person who has the right to sign contracts.
• Correctly determine the status of the organization. Checking an organization by TIN allows you to determine whether a partner is under external management or in the process of liquidation. You can also set the period of operation of the enterprise, thereby eliminating the possibility of signing contracts with a fly-by-night organization.
• Find out the reputation of the organization from an independent source of information, and not from the words of anyone. After all, when a partner knowingly provides inaccurate information, he cannot be trusted in other matters.
• Find out whether there are dependent persons among the company representatives (for example, the same person can be a director, a founder, etc. in several organizations).
• Determine whether the declared activity corresponds to the information reflected in the registration documents, as well as the availability, if necessary, of all necessary licenses.
• Check that the legal address is indicated correctly, and also find out whether it is a mass address.

Attention: the more services, both paid and free, a company uses as sources for checking its partners, the fewer risks it will have when entering into new legal relationships.

After all, if a manager knows how to check himself and his counterparty, this will allow him to make the right management decision, which will allow him to increase the company’s income and take a stable place in the market.

https://youtu.be/NYyMJmuS38o

Counterparty verification methods

In order to break through a counterparty, you can use several tools. There are free and paid services. Free solutions guarantee quick access to information, while paid high-quality analysis and reliable results.

Available tools:

• information from open sources;
• special programs and portals that collect and organize data;
• official written requests to government agencies.

An extract from the Unified State Register of Legal Entities can be requested on the portal https://egrul.nalog.ru/. This is a free public source.

But if cooperation between companies is expected for more than 3 months, then it is better to request the original extract from the Federal Tax Service and pay the state fee. The extract is attached to the original contract and is evidence of forethought.

To check the affiliation of individuals, company connections, and obtain the history of relationships with organizations, paid programs and services are used.

To use the service, you need Internet access and minimal information about the company. The intelligent search system and advanced functionality will allow you to find a company in a short time and collect information from the main sources: Unified State Register of Legal Entities, FSSP, Arbitration, FAS, Rosstat.

Depending on the service chosen, you can obtain information about the connections of the founders, the company’s participation in the contract system, registration at a “mass address,” the value of the business and a general assessment of reliability.

https://youtu.be/j_f7NVCXUCU

You create a request, pay the state fee and receive reliable information about the counterparty. The disadvantage of the method will be the price, time and volume of information.

If you type TIN, OGRN, full name, company name in the search bar, you can get multiple information from the network about this person.

The disadvantage of these resources: the information may be unreliable, outdated, incomplete, and there will not be enough information to make a conclusion about the integrity or dubiousness of a given company or person.

Do you need to check your company and why?

When drawing up contractual relations with an organization, third-party companies take into account its business reputation, which develops as a result of its business activities.

Over time, a company can either worsen or improve the opinion of third parties about it. Moreover, this information is constantly changing, as the business entity conducts business regularly.

In this regard, it is very important to monitor what information exists regarding the business reputation of your own company. The information received allows the organization to take timely measures to improve information about it or confirm it at a level acceptable to the subject.

Currently, the company does not need to take any special measures to obtain the relevant information.

Attention: representatives of the enterprise can easily use the available services. You can use both services to which access is provided for a fee, and sites with wide availability.

However, you need to understand the advantage of paid services. On them, information is updated more often than on free ones, and includes more complete information, so various sources of information are used.

Checking yourself on such sites allows you to:

• Find out about the existence or absence of tax debts.
• Check whether the company submitted all reports to regulatory authorities in a timely manner.
• Obtain information about the presence of control over the organization by third parties.
• Will the company be inspected by regulatory authorities?
• The company’s reputation when processing government contracts.
• Are there any claims against the company through the Arbitration Court?

Attention: representatives can react correctly to some of the situations listed above, for example, by paying taxes, which will improve the image of the organization.

Who conducts inspections and why?

As you already understand, verification of counterparties by TIN is carried out by the companies themselves, who want to verify data before concluding a contract or supplement information already available about the partner (for example, legal details). When checking a counterparty for reliability and integrity, it is necessary to pay close attention to the following points:

• Is the counterparty registered with the tax authorities? What taxation system is chosen?
• Organizational and legal form and specified types of activities. Availability of licenses, if required;
• Specified legal address;
• Relations with the tax authorities (absence of debts and indicators of the latest reports);
• Availability and total cost of fixed assets. Volume of staff;
• Past and ongoing legal proceedings involving this legal entity;
• Availability of extracts from the Unified State Register of Legal Entities on changes in the constituent documents, authorized capital and termination of the existence of the legal entity. faces.

It is worth paying attention to the presence of branches (or the counterparty is itself a subsidiary), the constituent composition and level of solvency of the potential partner.

You need to know all this in order, firstly, to be confident in the stability and legality of the organization’s work. And secondly, assess the organization’s capabilities and their compliance with the assigned obligations in the event of signing a cooperation agreement.

How to check a counterparty on the tax website using TIN

Let's take a closer look at how to check information about partners using TIN. This counterparty check on the tax website is the most popular among users and includes a number of services.

Other ways to verify the integrity of counterparties

The following criterion must be included in the procedure for verifying the integrity of the counterparty: establishing the legality of the official powers of the official to sign documents on behalf of the company. To do this, you should find out whether the term of office specified in the Charter or in the power of attorney has expired. Then you need to clarify whether there are restrictions on the right to sign documents for amounts exceeding certain values. To check the legality of the powers of persons entitled to act on behalf of an organization without a power of attorney, you must request copies of documents from your business partner:

• official's passport;
• minutes of the general meeting of founders;
• bank card;
• employment orders.

All copies must be properly certified. It should be borne in mind that orders for hiring a director and chief accountant can only be provided with the consent of these employees. This procedure is provided for by federal legislation (No. 152-FZ “On Personal Data”, etc.).

It is also necessary to clarify the following circumstances:

1. Is the company director's passport valid?
2. Does the company have an account with a credit institution with a dubious reputation?
3. Is it possible to order a trial batch?
4. Have all the conditions been created to fulfill contractual obligations?

It is recommended to reconcile the signatures in your passport and bank card. On the website of the FMS (Federal Migration Service) of the Russian Federation, you can check the authenticity of the passport of the head of the company.

You should know that if there is only one sign of bad faith on the part of the taxpayer, the company will not be deprived of tax benefits. In addition to the above methods, you can check a supplier or contractor by finding out the following facts:

1. Does the counterparty have fixed assets that will be necessary to fulfill obligations under the contract (retail outlets, warehouse, vehicles);
2. Does the future business partner have a current account in a “suspicious” bank;
3. Does the calculation of the duration of the work correspond to the deadline for fulfilling obligations under the contract?

In the absence of evidence of the possibility of actual fulfillment of the terms of the contract, the counterparty may be considered dishonest. Before concluding an agreement with a new business partner, it is necessary to have a personal meeting with the manager, since deals concluded in absentia often raise doubts among regulatory authorities.

So, the following methods are proposed to verify the integrity of future counterparties:

• use of Internet resources, in particular checking the counterparty on the tax service website using the TIN, establishing the authenticity of the TIN;
• obtaining an extract from the state register;
• requesting documents from a potential business partner;
• checking the counterparty’s website;
• studying reviews about the counterparty;
• personal meeting with the head of the company.

The above verification methods cannot provide complete confirmation that the counterparty will be in good faith. However, they will help prove the fact of the exercise of due diligence and caution. In the event that the tax authorities refuse to recognize expenses and deductibles for a disputed legal entity, then if there are documents confirming the manifestation of DIL, there is a high probability of obtaining a positive decision of the arbitration court.

https://youtu.be/jREIHkuXkoA

Professional services

Currently, there are many services on the Internet that, for a fee, make it possible to check the reliability of a counterparty using a large number of sources of information. As a rule, this kind of verification is carried out using the TIN or OGRN. In general, these services are similar to each other and differ in the amount of information displayed.

Contour Focus

The cost of access for 1 day is 1,300 rubles, for a year with a minimum number of sources - 22,000 rubles. Package with a maximum number of data - 74,000 per year.

https://youtu.be/8mNbrm8vS9o

VLSI

The cost of access for 1 year is 10,000 rubles.

Seldon.Basis

Subscriptions are available for different time periods - from 1 day (990 rubles), then 1 year (69,000 rubles)

Chief Accountant counterparties

There are 2 types of annual subscription available - basic 1990

0 rubles and premium 49900 rubles. The latter is distinguished by the issuance of expert opinions on counterparties.

Spark

Product prices are not published and are available upon request only. According to unofficial information, the cost of use is about 25,000 rubles per month.

Consequences of working with an unreliable counterparty

The main problem that a business entity may encounter after working with an unreliable company is the recognition by the regulatory authorities of all the documents it has drawn up as invalid.

This action usually affects the calculation of income tax and VAT:

• If the tax authority does not recognize incoming documents with VAT (invoices or UTD) submitted for deduction, this will lead to the impossibility of making a deduction for this tax and an increase in the base;
• If the tax authority excludes from the tax calculation base documents that confirm the organization's expenses, there will be an increase in income tax.

But if the payment calculation for these taxes has already been made, and the tax amount itself has been transferred, then cancellation of the documents will entail a recalculation of the tax base, additional tax assessment, as well as the imposition of fines and penalties on the amount of underpayment.

Important: if a business entity works with shell companies, this may be regarded as fraud, with criminal liability being imposed on the management.