Job Description for Deputy Director for General Affairs

Professional Responsibilities

Most often, he is entrusted with performing duties that remain undistributed among other administration employees. This specialist has, according to his job description, several main professional goals:

continuous development of the company and the formation of personnel reserves;
training;
assigning workers to various tasks;
monitoring the implementation of tasks assigned to employees;
supplying the company with office supplies;
concluding agreements with cleaning and consulting companies;
documentation support;
work with enterprise archives;
ensuring information and economic security of the organization;
organization and control of the work of departments;
improving working conditions and its organization;
resolving other issues.

The list of responsibilities may vary.

https://youtu.be/sBuDbLKvUXA

Job responsibilities of the Deputy Director

Each organization has its own specifics that determine what exactly a deputy director should do: job responsibilities for the same position in the staffing table of a legal, trading and industrial company, as a rule, have noticeable differences.

participation in the development of local sanitary standards, projects and plans for the repair of premises or equipment;
drawing up memos, reports and estimates on business issues;
reception and accommodation of seconded specialists;
control over compliance by the organization’s personnel with fire safety, industrial sanitation and labor protection rules;
coordination of the work of reporting departments and teams;
participation in meetings of technical commissions and organization of special assessments of workplaces based on working conditions;
control of the conditions and deadlines for the implementation of business and financial contracts with suppliers, partners, and customers;
quality control of warehouse operations and financially responsible employees.

The list is conditional - each employer supplements and expands it at its own discretion. The deputy director for development, legal or production issues performs completely different assignments.

Is there a general professional standard for this position?

From July 2020, in the Russian Federation it is mandatory to use professional standards in work. The professional standards formally established the requirements for the level of qualifications of employees, the list of functions they perform, as well as possible job titles.

“Sample job description for a deputy director for general issues on professional standards” is a request that is often found in search engines. But for the position we are considering there is no separate professional standard. The fact is that the deputy director for general work can perform completely different professional responsibilities. For example, in some organizations the holder of such a high-profile profession is responsible for the functions of a supply manager. In others, he is involved in the selection and training of personnel. Therefore, it is difficult to talk about professional standards in this case.

Occupational Safety and Health

DIRECTOR of JSC____»

__________ ______.

Job description of the Deputy Director for General Affairs

General provisions

The Deputy Director for General Affairs reports directly to the plant director, is appointed and dismissed from his position by order of the director.
Deputy salary director is set and changed by the director.
In his activities, the deputy director is guided by:

— Law on Entrepreneurship

— Resolutions, instructions, orders and other guidance and regulatory materials of higher and other bodies

— Orders and instructions of the director

— These instructions.

Must know:

— requirements of the current legislation of Ukraine in terms of civil, criminal, administrative, economic and labor law

— organizational structure of the plant

— basics of management

— office work, including personnel

— consumption standards for raw materials and materials

— design and methods of maintenance of office and production equipment and other technical equipment of the plant

— basics of land, construction and plumbing work.

Goal of activity: creation of optimal organizational, technical and economic conditions for efficient and uninterrupted operation of the plant.
The Deputy Director directly reports to:

— production areas

- foremen, heads of sections and services

Responsibilities

Management of production work.
Management of work on the introduction into production of new methods and systems of production planning for organization and production management.
Ensuring the rhythm of work in all areas.
Management of the work of areas under his direct subordination.
Approval of calendar plans and schedules for equipment repairs.
Management of work on operational preparation of production.
Preparation of orders on all issues related to his competence in the field of production, production sequence, production time and other issues that are mandatory for execution by managers and foremen of production areas.
Representation of the enterprise in higher institutions.
Management of work to summarize the production activities of the sites.
Selection and placement of personnel (together with the HR department).
Submitting proposals to the director on incentives and penalties for production workers.
Submission to the director of draft orders and plans for organizational and technical measures on the production activities of the enterprise.
Organization of monthly fulfillment of obligations for the supply of products in the range, volumes and quantities under concluded contracts.
Raising your technical, economic and political level, studying advanced domestic and foreign experience.
Organization of measures to rationalize production based on an analysis of the production activities of the enterprise.
Organization of development of measures to improve operational and production planning (together with technical and economic services) for the supply, processing and shipment of products.
Organization of development of measures to improve the use of production capacities, working capital and material resources by subordinate units.
Analysis of the production activities of the enterprise and its divisions.
Analysis of the operation of the enterprise and comparison of the results of its activities with the indicators of similar enterprises in the field of operational production management.
Control over the organization of systematic analysis of downtime and equipment loading.
Monitoring the timely and high-quality implementation of production plans for main production and contracts.
Control of the full use of production capacities, energy resources, internal production reserves, compliance with economic regimes, consumption of raw materials, materials, full use of production waste.
Development of proposals to change the production and sales plan.
Changing, if necessary, the assortment, terms and other delivery conditions established in the contract (by agreement with the customer).
Manage administrative and economic work.
Develop plans for the reconstruction of repairs and technical support of office and industrial premises.
Resolve all non-insurance related issues within the framework of concluded contracts.
Conduct negotiations with the heads of enterprises, institutions and organizations on the conclusion of agreements not related to insurance (on joint activities, on the rental of premises and other business agreements), sign these agreements and monitor their implementation.
Represent the interests of the enterprise in government bodies, state sanitary and technical supervision and inspections.
Coordinate with higher government organizations documents related to the construction, reconstruction, and technical equipment of buildings and structures of the enterprise.
Manage the logistics of the enterprise with various equipment, inventory, office equipment and materials.
Organize routine repairs of equipment and technical means, ensure their uninterrupted functioning.
Ensure the proper state of fire protection, industrial sanitation, safety precautions, internal and external telephone communications.
Organize the provision of the enterprise with road transport and ensure the uninterrupted functioning of its own road transport.
Organize control over the state of labor discipline, execution of orders and instructions of the plant manager, internal regulations and other internal regulatory documents of the enterprise.
Timely draw up reports of theft, damage and write-off of material assets.
Monitor the rational and economical use of plant material resources.
Develop current and long-term work plans for subordinate departments, organize their execution and control.
Submit monthly reports on the work done by subordinate departments to the head of the company in the prescribed form.

Rights

The Deputy Director for General Affairs has the right:

Review and submit production plans to the plant director for approval.
Approve calendar plans and schedules for equipment repairs.
Represent the company in higher organizations without a power of attorney.
Provide opinions on draft annual production plans of the enterprise, as well as on individual tasks of higher organizations.
Approve work plans for production sites.
Coordinate production plans for new equipment and parts of its production schedule related to production.
Together with the customer's representative, resolve conflicts regarding the quantity and delivery time of products.
Receive the necessary information from divisions of the enterprise that are not structurally subordinate to it.
Send instructions to the heads of structural divisions of the enterprise in cases of violation by employees subordinate to them of internal regulations, fire safety, industrial sanitation and safety regulations.

Responsibility

For proper logistical support of the structural divisions of the enterprise.
For the proper state of fire protection, industrial sanitation and safety precautions.
The Deputy Director for General Affairs is responsible for the quality and timeliness of fulfillment of the duties assigned by these Instructions.

Qualification characteristics

The Deputy Director for General Affairs should know:

Resolutions of higher organizations and other bodies.
Resolutions, orders, instructions and other guidance and regulatory materials of higher and other bodies relating to the activities of the plant.
Profile, specialization and features of the enterprise structure.
Prospects for technical, economic and social development of the enterprise.
Production capacity of the enterprise.
Technology of production of the enterprise's products.
The procedure for developing and approving plans for the production and economic activities of an enterprise.
Methods of business management and enterprise management.
The procedure for concluding and executing business contracts.
Economics, organization of production, labor and management.
Fundamentals of legislation of the Ukrainian SSR.
Rules and regulations of occupational health, safety, industrial sanitation and fire protection.

Qualification requirements

The Deputy Director for General Affairs must have a higher technical education and work experience in management positions for at least 5 years.

Acquainted: _________________________________

Job description for Deputy Director for General Affairs download

In the course of his activities, the Deputy Director for General Affairs is guided by:

— regulatory and legislative acts that regulate the production and economic activities of the enterprise;

— the charter of the enterprise, labor regulations, orders, orders and other instructions of the head of the enterprise;

- this job description.

1.6. During the absence of the deputy director for general issues, his duties are assigned to his deputy, appointed in accordance with the established procedure, who is responsible for the proper performance of his duties.

Functions

The Deputy Director for General Affairs is responsible for the following:

Features:

2.1.

Ensure compliance with laws in the implementation of economic relations of the enterprise.

Rights

The Deputy Director for General Affairs has the right:

4.1. Represent the interests of the enterprise in relations with government agencies. authorities and other organizations.

4.2.

Organize production and economic activities based on the widespread use of the latest equipment and technology, progressive forms of management and labor organization, rational use of production reserves and economical use of all types of resources.

3.3. Resolve issues related to the production and economic activities of the enterprise.

3.4. Ensure compliance with the law in the implementation of economic relations of the enterprise.

3.5.

_____________________________________________________________.

Rights

The Deputy Director for General Affairs has the right:

4.1. Represent the interests of the enterprise in relations with other organizations and government bodies.

4.2.

Job description of deputy director: structure and content

In order not to miss anything during the development process and end up with a truly easy-to-use document, take a ready-made job description template as a basis. The proposed sample can be used by both commercial and budget organizations and consists of five sections:

general provisions;
job responsibilities;
employee rights;
employee responsibility;
procedure for revising instructions.

The first section is about general information about the position. Indicate the order in which the deputy director is appointed and who replaces him during illness or vacation. You can also add a list of qualification requirements here.

We suggest you read: How to register a car if the owner is dead