Do I need to put a stamp on the stamp?

However, this is not a gross violation and does not affect the “validity” of the documents and does not require their re-issuance. Thus, if local regulations are approved with the stamp “Approve”, then you can put the organization’s seal on them.

If local regulations are approved by order, it is not advisable to put a stamp on the order. Details in the System materials:

Answer: How to draw up a job description

Drawing up job descriptions The obligation to draw up job descriptions is established only for government bodies (Art.

Sections of the job description Regardless of the method of execution, the job description, as a rule, consists of the following sections: Section “General Provisions” In the section “General Provisions”, indicate:

the title of the position in strict accordance with the staffing table;
requirements for employee qualifications;
direct subordination (for example, an accountant reports directly to the chief accountant);
procedure for appointment and dismissal;
presence and composition of subordinates;
replacement procedure (who replaces the employee during his absence and who he can replace);
a list of documents that an employee must follow in his activities.

Do I need a stamp on the job description approval stamp?

Qualification reference book approved by Resolution of the Ministry of Labor of Russia dated August 21, 1998 No. 37. They provide an approximate list of responsibilities for various positions.

Section “Rights” In the “Rights” section, write down a list of rights that an employee has, within the scope of his or her competence, when performing his/her official duties. SMITH Belarus, Zhlobin #6 August 26, 2010, 10:44 The list of documents on which the seal is affixed is determined by the organization on the basis of the legislation of the Republic of Belarus. Stamping is required on original documents and their copies, incl. facsimile, certifying the rights, freedoms and (or) legitimate interests of citizens, the rights and obligations of legal entities authorizing the expenditure of funds and material assets. An approximate list of documents on which the official seal is affixed was approved by Resolution of the Council of Ministers of the Republic of Belarus dated February 25, 1993 No. 100. This list includes, incl.

Important Topics:
HR records management

Question Is it necessary to put the organization’s seal on signed job descriptions and Regulations on structural units? Answer Having considered your question, we can say that job descriptions and regulations on structural divisions relate to the local regulations of the organization. In turn, approval of a local regulatory act is possible in two ways:

the document is approved by an official (head of the organization);
the document is approved by a specially issued document (i.e.

As a rule, the list of seals used in an organization and the cases of their use are determined by the constituent documents, local regulations and orders (instructions) of the employer. For example, a seal is usually not affixed to organizational and administrative documents, including personnel orders.

However, on some unified forms, the seal is a mandatory requisite, the place for which is indicated (for example, the form of travel certificate No. T-10, which provides for the signature of the head of the organization on the front side of the document and certification with the seals of organizations of notes on the employee’s departure on a business trip, his arrival in destinations, departure from them and arrival at the place of permanent work). At the same time, many personnel officers, trying to confirm the authenticity of documents, put a stamp on all personnel documents.

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REGISTRATION OF DOCUMENT DETAILS: IS IT NEEDED TO BE STAMPED ON THE ORGANIZATION’S STANDARD?

Situation

It is necessary to draw up a list of documents on which the stamp of approval is affixed with the stamp of the institution. Normative acts that should be followed in this case have not been found.

In what cases (on what documents) is the seal of the institution placed on the approval stamp, where the approval stamp consists of the following elements: the word “APPROVE”, job title, signature, initials and surname of the person who approved the document, date of approval? Is the seal of the institution placed on the stamp of approval if the document is approved by an administrative document?

When answering the questions posed, you should be guided by clause 62 of the Instructions for office work in state bodies and organizations of the Republic of Belarus, approved by Resolution of the Ministry of Justice of the Republic of Belarus dated January 19, 2009 No. 4 (hereinafter referred to as the Instructions for office work). This regulatory legal act determines that a seal is placed on documents that require special certification of their authenticity. The list of documents on which the seal is affixed is determined by the organization on the basis of the legislation of the Republic of Belarus. The Office Work Instructions themselves provide for the affixing of a stamp on original documents and their copies, incl. facsimile, certifying the rights, freedoms and (or) legitimate interests of citizens, the rights and obligations of legal entities, authorizing the expenditure of funds and material assets.

Clause 52 of the Instructions for Office Work establishes that the list of documents of an organization subject to approval is determined in accordance with the legislation of the Republic of Belarus and is enshrined in the Table of Unified Forms of Documents and (or) instructions for the organization's office work, and other local regulatory legal acts.

Thus, the affixing of a seal is not related to the presence or absence of an approval stamp, but is determined by the content of the documents, taking into account the current legislation. Based on clauses 52 and 62 of the Instructions for office work in an organization, not a list of approved documents on which a stamp should be affixed, but two separate lists should be developed:

— list of documents subject to approval;

— a list of documents on which the seal is affixed.

When developing the first of these lists, you should use the Sample List of Documents Subject to Approval (Appendix 3 to the Office Work Instructions), as well as other regulatory legal acts regulating this issue.

There is no approximate list of documents on which a stamp is affixed; the corresponding norms are fixed in various acts of legislation of the Republic of Belarus. These, in addition to the Office Work Instructions, include:

— Resolution of the Council of Ministers of the Republic of Belarus dated 02/25/1993 No. 100 “On the lists of documents on which a stamp with the image of the State Emblem of the Republic of Belarus is affixed”, which approved a sample list of documents on which the official seal is affixed;

— Instructions on the procedure for maintaining work records of employees, approved by Resolution of the Ministry of Labor of the Republic of Belarus dated 03/09/1998 No. 30 (as amended by Resolution No. 72 dated 05/11/2000), according to which the section “Information about the employee” (title page) is certified with a seal in the work record book. and a record of the employee’s dismissal in the “Work Information” section;

— Guidelines for the practical application of the State Standard of the Republic of Belarus (STB) 6.38-2004, approved by order of the Chairman of the Committee on Archives and Records Management under the Council of Ministers of the Republic of Belarus dated September 16, 2005 No. 41, which determines that the seal is placed on contracts, work books, diplomas, financial documents, charters (regulations) of organizations, powers of attorney, certificates, etc., as well as in all cases certifying the rights of individuals and legal entities;

— Basic rules for the work of archives of central local authorities and management, institutions, organizations and enterprises of the Republic of Belarus, approved by the decision of the board of the State Committee for Archives of the Republic of Belarus dated April 30, 1997 No. 5, according to which archival certificates and archival copies issued on the basis of documents stored in the archive are certified with a seal organizations;

— Regulations on the procedure for the production and use of document forms with the image of the State Emblem of the Republic of Belarus, approved by Resolution of the Council of Ministers of the Republic of Belarus dated July 31, 2000 No. 1172, which established that all copies of documents drawn up on the official form must be certified with a seal when replicating them using operational printing for mailing.

It should be noted that the list of documents on which the stamp is affixed is not exhaustive. The approximate list of documents subject to approval given in Appendix 3 to the Office Management Instructions is not exhaustive.

Thus, an organization, taking into account legal norms and based on an analysis of the documents it creates, must independently determine which of them should be included in the list of documents subject to approval and in the list of documents on which a seal is affixed.

As for the issue of affixing a seal on the approval stamp, clause 62 of the Instructions for Office Management establishes that the seal impression must include part of the job title of the person who signed (approved) the document. Consequently, if a document is subject to approval and certification by a seal, then in all cases the seal must be affixed to the approval stamp. At the same time, regulatory legal acts do not link the need for affixing a stamp with the method of approval of the document: by an official (“APPROVED”) or an administrative document (“APPROVED”).

September 15, 2009

Andrey Rybakov, director of the Belarusian Research Institute of Documentation and Archival Science, Candidate of Historical Sciences

From the editor:

From September 1, 2011, changes and additions were made to the Instruction on the procedure for maintaining work records of employees, approved by Resolution of the Ministry of Labor of the Republic of Belarus dated 03/09/1998 No. 30, on the basis of the Resolution of the Ministry of Labor and Social Protection of the Republic of Belarus dated 06/01/2011 No. 40.

From August 14, 2012 Basic rules for the operation of archives of central and local government bodies, institutions, organizations and enterprises of the Republic of Belarus, approved by the decision of the Board of the State Archives of the Republic of Belarus dated April 30, 1997 No. 5, based on the resolution of the Ministry of Justice of the Republic of Belarus dated August 14, 2012 No. 249 have lost their power.

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At the same time, there is no unified form for such an order, so the employer has the right to determine it independently. The order approving a local regulatory act must reflect:

date of entry into force of the local act;
instructions on familiarizing employees with the local act and the deadlines for this;
names and positions of persons responsible for compliance with the local act;
other conditions.

When approving a document by order, the approval stamp consists of the word APPROVED (APPROVED, APPROVED or APPROVED), the name of the approving document in the instrumental case, its date, and number. For example: APPROVED by Order No. 12 dated January 22, 2007. Having considered both methods of approving local regulations of an organization, let’s move on to the issue of affixing stamps.

Basic requirements for job descriptions

If the job description is drawn up as an independent document, approve it by order of the head of the organization and introduce it to employees hired for the corresponding position, signed by h. On the local act subject to approval, the approval stamp is affixed to the right in the upper margin of the first sheet of the document. From this moment the document comes into force and is valid until it is replaced by a new document. At the same time, it should be noted that when documents are approved by the stamp, it is not necessary to issue an approval order in the future. In the second case. In this case, an order is issued. To make them smile! We share ideas and personal experiences... VIDEO ON THE TOPIC: Restaurateur, no one needs your money: Restaurant PR: well, be human!

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SMITH [e-mail hidden] Belarus, Zhlobin #6[212099] August 26, 2010, 10:44 The list of documents on which the seal is affixed is determined by the organization on the basis of the legislation of the Republic of Belarus. Stamping is required on original documents and their copies, incl. facsimile, certifying the rights, freedoms and (or) legitimate interests of citizens, the rights and obligations of legal entities authorizing the expenditure of funds and material assets. An approximate list of documents on which the official seal is affixed was approved by Resolution of the Council of Ministers of the Republic of Belarus dated February 25, 1993 No. 100. This list includes, incl.

Documents that are approved by the seal and signature of the employer. Vladyko N

SMITH Belarus, Zhlobin #6 August 26, 2010, 10:44 The list of documents on which the seal is affixed is determined by the organization on the basis of the legislation of the Republic of Belarus. Stamping is required on original documents and their copies, incl.

The obligation to draw up job descriptions is established only for government bodies (Article 47 of Law No. 79-FZ of July 27, 2004). An organization that is not a government agency cannot be fined for lack of instructions (letter from Rostrud dated August 9, 2007.

Thus, the job description is one of the most important normative documents governing and regulating the labor function defined by a specific position.

At the same time, since the job description is an internal regulatory document, it is allowed, for example, approval visas to be placed at the bottom of the reverse side on the last sheet. The instructions can also be written page by page.

The approval is stamped

the document is approved by an official (head of the organization);
the document is approved by a specially issued document (i.e., order).

In the first case. It is necessary to be guided by the standards of the “Unified Documentation System.

Is there a stamp on the approver?

The list of documents on which the seal is affixed is determined by the organization independently, guided by the legislation of the Republic of Belarus. Stamping is necessary on original documents and their copies (to certify the authenticity of the copy), incl. facsimile, certifying the rights, freedoms and (or) legitimate interests of citizens, the rights and obligations of legal entities, authorizing the expenditure of funds and material assets. The seal impression must include part of the job title of the person who signed (approved) the document.

Example Director of the Institute Signature S.A. Sidorov MP THIS IS IMPORTANT! We draw the attention of personnel service workers to the fact that the approximate form of the employment contract, approved by Resolution of the Ministry of Labor of the Republic of Belarus dated December 27, 1999 No. 155 (as amended on October 4, 2010), contains the “Seal” attribute.

Is the stamp put on the approval of the General Director?

In addition, changes in entries in the work book about last name, first name, patronymic, date of birth, education, profession, specialty are made by the employer at the last place of work on the basis of documents confirming the relevant information, with reference to their number and date (clause 38 of Instruction No. thirty). A link to the relevant document is written on the inside cover, certified with the signature of the employer or an authorized official and the seal of the employer, and if the individual entrepreneur does not have one, with the seal of the local executive and administrative body that registered the entrepreneur. For a sample entry in a work book, which is certified by a seal, see the “Useful Documentation” section on page 25.

The job description is stamped

the title of the position in strict accordance with the staffing table;
requirements for employee qualifications;
direct subordination (for example, an accountant reports directly to the chief accountant);
procedure for appointment and dismissal;
presence and composition of subordinates;
replacement procedure (who replaces the employee during his absence and who he can replace);
a list of documents that an employee must follow in his activities.

In what cases is it necessary to put a stamp on orders? A stamp is not placed on orders of the organization, since the order is an internal organizational and administrative document (orders for hiring, orders for granting leave, orders for dismissal). Copies of employment orders and other copies of personnel documents, outgoing documents require proper certification, so they must be stamped. Thus, we can conclude that copies of only those documents that are created in the organization itself are subject to stamp certification. As an exception, it is permitted to make and certify copies of documents issued by other organizations when resolving issues within the competence of the organization itself.

Do I need a stamp on the job description approval stamp?

Igor wrote: I put Where are these requirements in N.D.? Let's look: Methodological recommendations for the development of instructions on labor protection (approved by the Ministry of Labor of the Russian Federation on May 13, 2004) RESOLUTION of December 17, 2002 N 80 ON THE APPROVAL OF METHODOLOGICAL I APPROVED RECOMMENDATIONS FOR THE DEVELOPMENT OF STATE REGULATIVE REQUIREMENTS FOR OCCUPATIONAL SAFETY Title of the position Title of the position of the head of the trade union or employer and other body authorized by employees (signature) (initials, surname) Date of approval Note. On the reverse side of the instructions, it is recommended to have visas for: the developer of the instructions, the head (specialist) of the labor protection service, an energy engineer, a technologist and other interested parties.

Is a seal required to approve the position?

Appendix No. 3

APPROVED by order of Bulochka LLC dated 05/06/2014 No. 01–01/35

The words APPROVED and APPROVED agree in gender and number with the first word of the name of the application: position - APPROVED, program - APPROVED, activities - APPROVED.

The date of the approved document is not the date of its signing, but the date of approval.

Approximate list of documents subject to approval:

Acts (inspections and audits, acceptance of completed construction facilities, equipment; write-offs; examinations; transfer of cases; liquidation of organizations).
Agreements (on work, logistics, rental of premises; on supplies, contracts, scientific and technical cooperation, liability, etc.)

When a document is approved by an official, the approval stamp must consist of the word “I approve” (without quotation marks), the title of the position of the person approving the document, his signature, initials, surname and date of approval.

APPROVED by General Director of JSC Electronic Technologies Personal signature L.V. Kuznetsov Date

In this “I approve” column, the head of the organization puts his signature and the date of approval. From this moment the document comes into force and is valid until it is replaced by a new document.

At the same time, it should be noted that when documents are approved by the stamp, it is not necessary to issue an approval order in the future.

In the second case.

In this case, an order (instruction) is issued. At the same time, there is no unified form for such an order, so the employer has the right to determine it independently.

- this is a way of certifying it, giving the document legal force, as well as confirming its authenticity.

Document approval is carried out using the document approval stamp.

The document approval stamp is the sixteenth in the list of details of an official document in accordance with GOST R 7.0.97-2016. An approval stamp is an additional document requisite.

It gives a normative or legal character to its content.

Any organization should have an approximate list of documents subject to approval (see below). It is enshrined in the organization’s office management instructions.

The document approval stamp is affixed in the upper right corner of the first sheet of the document.

Document approval methods:

An official.
A specially published document.

Both methods have the same legal force.

The law gives the following list of situations when a seal is necessary. This:

Work records (when opening a record book, dismissing an employee, or, for example, changing the employee’s last name).
Local regulations of the organization.
Employment contracts (together with additional agreements to them and agreements on full financial responsibility).
Acts and letters of guarantee.
Powers of attorney related to the implementation of certain actions related to the expenditure of funds and material resources.
Archival references and copies of documents.
Service and travel certificates.
Certificates of award, petitions, characteristics, recommendations, etc.

Who has the right to put a stamp on an order?

The organization has the right to establish its own list of documents requiring sealing.

Is there a stamp on the stamp? I approve

N 80 ON THE APPROVAL OF METHODOLOGICAL RECOMMENDATIONS FOR THE DEVELOPMENT OF STATE REGULATIVE REQUIREMENTS FOR LABOR SAFETY I APPROVED Title of position Title of position of the head of the trade union or employer and other body authorized by employees (signature) (initials, surname) Date of approval Note.

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GOST R 6.30-2003 allows in the “Document Approval Statement” attribute to center elements relative to the longest line, for example:

I APPROVED

CEO

JSC "Electronic Technologies"

Personal signature of L.V. Kuznetsov

date

Note! An approval order should be issued if it contains additional information about the required actions[11].

Signature (props 22)

According to clause

In practice, a job description can be drawn up as an annex to an employment contract or as a separate document.

Similar clarifications are contained in the letter of Rostrud dated October 31, 2007.

Is it stamped on approved or approved?

A document approval stamp is a requisite of an official document that gives a normative or legal character to its content[10].

The approval stamp is located in the upper right corner of the title page or, in the absence of a title page, on the first page of the document.

The document may be approved by an official (officials) or a specially issued document.

If the document is approved by an official, the approval stamp includes (see.

However, this is not a gross violation and does not affect the “validity” of the documents and does not require their re-issuance.

Thus, if local regulations are approved with the stamp “Approve”, then you can put the organization’s seal on them. If local regulations are approved by order, it is not advisable to put a stamp on the order.

Details in the System materials:

Answer: How to draw up a job description

Drawing up a job description

The obligation to draw up job descriptions is established only for government bodies (Art.

47 of the Law of July 27, 2004 No. 79-FZ). An organization that is not a government agency cannot be fined for lack of instructions (letter of Rostrud dated August 9, 2007 No. 3042-6-0).

However, there are strong arguments in favor of creating a job description.

Forbidden documents in the personnel service
Inspectors of the State Labor Inspectorate and Roskomnadzor told us what documents should now under no circumstances be required of newcomers when applying for employment.

Source: https://rconsul.ru/nuzhna-li-pechat-dlya-utverzhdeniya-polozheniya

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If local regulations are approved by order, it is not advisable to put a stamp on the order. Details in the System materials:

Answer: How to draw up a job description

Drawing up job descriptions The obligation to draw up job descriptions is established only for government bodies (Art.

the title of the position in strict accordance with the staffing table;
requirements for employee qualifications;
direct subordination (for example, an accountant reports directly to the chief accountant);
procedure for appointment and dismissal;
presence and composition of subordinates;
replacement procedure (who replaces the employee during his absence and who he can replace);
a list of documents that an employee must follow in his activities.

Do I need a stamp on the job description approval stamp?

Qualification reference book approved by Resolution of the Ministry of Labor of Russia dated August 21, 1998 No. 37. They provide an approximate list of responsibilities for various positions.

Section “Rights” In the “Rights” section, write down a list of rights that an employee has, within the scope of his or her competence, when performing his/her official duties. SMITH [e-mail hidden] Belarus, Zhlobin #6[212099] August 26, 2010, 10:44 The list of documents on which the seal is affixed is determined by the organization on the basis of the legislation of the Republic of Belarus. Stamping is required on original documents and their copies, incl. facsimile, certifying the rights, freedoms and (or) legitimate interests of citizens, the rights and obligations of legal entities authorizing the expenditure of funds and material assets. An approximate list of documents on which the official seal is affixed was approved by Resolution of the Council of Ministers of the Republic of Belarus dated February 25, 1993 No. 100. This list includes, incl.

the document is approved by an official (head of the organization);
the document is approved by a specially issued document (i.e.

For a novice secretary: filling out document details correctly (continued)

Its presence will allow the organization to: Job descriptions are drawn up for each full-time position. Editor's advice: do not write personalized instructions, otherwise they will have to be approved again with each personnel change. If several employees occupy the same positions and perform the same duties, then it is enough to draw up a single job description for everyone and familiarize each employee with it.

If employees occupy the same positions, but perform different duties, then it is better to rename the positions and call them differently. The procedure for drawing up a job description is not regulated by law, so the employer independently decides how to draw it up. In practice, a job description can be drawn up as an annex to an employment contract or as a separate document. Similar explanations are contained in the letter of Rostrud dated October 31, 2007 No. 4412-6.

However, on some unified forms, the seal is a mandatory requisite, the place for which is indicated (for example, the form of travel certificate No. T-10, which provides for the signature of the head of the organization on the front side of the document and certification with the seals of organizations of notes on the employee’s departure on a business trip, his arrival in destinations, departure from them and arrival at the place of permanent work). At the same time, many personnel officers, trying to confirm the authenticity of documents, put a stamp on all personnel documents.