How to fill out the turnover sheet (form, sample)?

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Document type: Statement

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STATEMENT No. 2 on the debit of account No. 51 “Current account” from credit accounts +———————————————————————+ ¦ Balance at the beginning of the month rub.¦ +———————— ———————————————¦ ¦Line¦Date of issue-¦09 ¦48 ¦50 ¦62 ¦75 ¦76 ¦80 ¦90 ¦92 ¦94 ¦95 ¦Total¦ ¦ No. ¦ ki bank ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +——+————+—+—+—+—+—+—+—+—+—+—+—+——¦ ¦ ¦ А ¦ 1 ¦ 2 ¦ 3 ¦ 4 ¦ 5 ¦ 6 ¦ 7 ¦ 8 ¦ 9 ¦10 ¦11 ¦ 28 ¦ +——+————+—+—+—+—+—+—+— +—+—+—+—+——¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +——+————+—+—+—+—+—+—+—+ —+—+—+—+——¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +——+————+—+—+—+—+—+—+—+— +—+—+—+——¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +——+————+—+—+—+—+—+—+—+—+ —+—+—+——¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +——————+—+—+—+—+—+—+—+—+—+ —+—+——¦ ¦ Total ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +———————————————————————¦ ¦ Balance end of month rub.¦ +————————————————————————+

Download the document “Sample. Statement No. 2"

Statement for issuing a salary

Any organization must take into account salary accruals for its employees. The document records payments to each employee. If the staff is large, a statement is compiled for each department.

The paper has a simple shape. First, the serial number is indicated, the name is followed by a table that includes this information:

• FULL NAME.
• The position and rank of the employee to whom the salary is awarded.
• Amount of payment (salary, bonuses, fines).
• The final amount of payments, including salary, bonuses and other benefits.
• Signature of the employee who receives the money.

Compiled according to a unified form:

• For payroll and payroll – form T-49 and T-51.
• For cash payments – T-49.
• For non-cash payments – T-51.
• For payroll – T-53.

The statement, in this case, confirms the correctness of payments. Based on it, accounting is carried out and postings are made.

Procedure for entering data into the statement

Let's study this document and the procedure for filling it out in more detail. To better understand this issue, let’s consider it using the example of a theodolite traverse shown in Fig. 2.

Figure 2. Diagram of an open theodolite traverse

After the initial desk processing, the coordinates of the points, reference and measured horizontal angles, as well as the distances between them will be entered into the list. In Fig. 3. It is clearly shown how it will look when completed.

It is worth noting that depending on the technical specifications and the type of geodetic work, its design may differ, and some values ​​may be missing or vice versa.

Figure 3. Completed table for calculating theodolite traverse coordinates

Let's look at each column in this document in the order in which it is filled out:

1. The first column is intended for the items to be removed, which must be entered into the form in ascending order.
2. The coordinates of the starting points must be written down in the coordinates section, numbered 15 and 16. It is located at the very end of the table.
3. The initial and final directional angles (4) and directions (5) are entered in the columns of the same name.
4. The second section of the statement is devoted to the measured angles of theodolite traverse points.
5. Next comes the horizontal distance, which is determined using the formulas:
   \(D=d\cdot cos\nu\)

   \(D^{2}=d^{2}-h^{2} \)

   Read also:  Form T-116. Order on compliance with labor discipline

   
   Figure 4. Initial data in the statement

   Then comes the determination of residuals and reference angles in the following sequence:

6. Determine the sum of the measured angles \(\sum \beta _{meas}\).
7. Calculate and enter into the table \(\sum \beta _{theor}\), using the following expression:
   \(\sum \beta _{theor}=(\alpha _{n}-\alpha _{k})-180^{\circ}\cdot n\)

   \(\alpha _{n},\alpha _{к}\), – final and initial directional angle; n – number of traverse points.

8. The formula indicated in the table \(f_{\beta}=\sum \beta _{meas}-\sum \beta _{theor}\) is the angular discrepancy of the move.

   
   Figure 5. Positions of reference angles, residuals and increment signs in the table.

9. The expression \(addf_{\beta}=1{}'\sqrt{n}\) is an acceptable residual.
10. The expression \(\Delta \beta =-f_{\beta}/n\) should be used if the condition \(f_{\beta}\leq additionalf_{\beta }\) is met. In case of non-compliance, it is necessary to double-check the source data and previous calculations for errors.
11. The corrections are subsequently distributed over the measured angles and recorded in point 3 using the formula:
    \(\beta _{correction}=\beta _{meas}+\Delta \beta \)
12. The following condition must be met:\((\sum \beta _{meas}-180^{\circ}\cdot n)=\sum \beta _{theor}\)
13. The value of directional angles is calculated and entered into point 4: for left:\(\alpha _{n+1}=\alpha _{n}+ \beta _{meas}-180^{\circ}\) right:\( \alpha _{n+1}=\alpha _{n}+ 180^{\circ} – \beta _{meas}\)
14. The directions are calculated (point 5) and the signs of increment of coordinates (points 7,9,11,13)

<The formula for calculating the rumba depends on the coordinate quarter in which it is located. As can be seen from Fig. 5. This also applies to increment signs.>

Figure 6. Relationship between bearings and directional angles

Advance payment statement

An advance statement is prepared when an advance is provided to employees. It is prepared in the accounting department. After compilation, it is sent to the cashier. The document is generated in a single copy. It must contain the required details:

• Cashier's name.
• Debit and credit data.
• Advance amount.
• A signature indicating that the employee received the money.

The statement must be certified by the signature of the cashier and the accounting and operational employee.

Nuances of filling

In order to have a basis for including a particular product in the supply, the designer must provide documentary evidence of the need to use this particular product. This is reflected in the permits for use. A sample list of purchased items using the example of filling out one line in order from left to right:

• serial number - 1;
• name - Bearing 53618;
• designation of the supply document - GOST 24696-81;
• which includes - AGBV421213.421;
• quantity per product - 4;
• total - 4.

Approximate completion of the ESKD can be found on thematic websites, since in various industries there are nuances of registration and other requirements are imposed. As general rules, the standard allows for some flexibility in design. This allows you to optimize the process of compiling a design package. Using a ready-made template, an example of filling, saves time. The main information in the document is presented in tabular form. This makes it easier to find the desired position when searching for a product.

A special section is the list of suppliers. Practice shows that it is necessary to indicate the full details of the organization.

Email and phone numbers will help you if you need to quickly contact the supplier in case of production issues. A very convenient method is to fill in the selected subgroups of products. By dividing the list of all products into categories, it becomes easier to find the required part. Illustrative examples of homogeneous groups are as follows. A separate document called “Capacitors” includes a list of products of this type, ordered alphabetically. If only digital values ​​of products are indicated, then they are arranged in ascending order.

Download the purchase statement template

The list of purchased products focuses on the technical characteristics of the product, which is important in the production of complex structures, for example, in the furniture and machine tool industries. In addition, the document contains links to additional information: contract numbers are indicated, and the responsibilities of the parties during transportation, storage, installation and operation of products are stipulated.

Statement for the provision of special clothing

Sometimes company employees are given special clothing. The organization must take care of its condition. Clothes are issued on the basis of a statement compiled according to the MB-7 form. The given form is universal. It can be used for any warehouse accounting. The document must contain this mandatory information:

• Full name of the recipient of the workwear.
• Employee personnel number.
• Name and nomenclature of clothing.
• Number of issued protective clothing.
• Start date of use.
• Life time.

The employee signs both when receiving the workwear and when handing it over. Based on the document, you can control the amount of clothing and shoes issued to employees.

Examples of filling out the order journal No. 1-No. 2, statements No. 1-No. 2

A sample cash book is shown in Table 1

Table 1. Cash book for 03/05/15

Defective statements

The defective statement is the primary document. Needed to reflect defects and breakdowns of equipment/assets used by the company. If a breakdown occurs, the equipment is usually sent for repair. However, you cannot simply send the equipment for repair. Documentation required.

Drawing up a defective statement is part of this documentation. There is no unified form for this document. When drawing it up, you need to take into account the provisions of Article 9 of Federal Law No. 129 of November 21, 1996.

FOR YOUR INFORMATION! The most common forms of documents are a statement for the repair of a premises, a car.

Structure and content of the document

GOST 2.106-68 regulates the main provisions when filling out the design documentation package (design documents). Particular attention is paid to the preparation of statements. Along with the drawings, they are included in both the main and the complete design package. If the specifications sheet contains a list of all components of products, their quantities per unit of product, then the document of purchased products indicates the characteristics of products from third-party manufacturers. This division is completely justified. Working with documents becomes easier. For the preparation of financial statements and the productive work of the supply department, information is offered that is adapted to meet the goals of each division of the enterprise. Therefore, third-party products are included in the purchase list, which is a separate document.

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The registration rules prescribe the procedure for filling out standard forms 3 and 3a, which indicate the fields and columns for entering data. It is recommended to divide the list of products as follows - first select a group of parts by name, and then within this subsection enter them in alphabetical order and numerical values ​​in ascending order. The contents of the document are shown on the title page. It is recommended to use thicker paper for the cover than that used directly for the statements. The title page is formatted as follows:

• Name;
• what species it belongs to;
• how the product is indicated on the drawings;
• number according to technical documentation;
• product code.

Download GOST 2.106-68

This notation system makes further work easier. Especially in large enterprises, where the number of design documents can amount to thousands. A sample list of purchased products is in paragraph 6.4 of GOST 2.106-68. The line number, product name, and document designation are written down. The basis for compiling the list is paragraphs 5, 5a of the delivery specifications. Document numbers are duplicated: standards, technical specifications, explanatory notes. The name of the supplier's company and its address are indicated. For each of the purchased products in accordance with GOST 2.106-68, the column “where included” is filled in. In some cases, it is possible not to enter this information.

It is determined how many products are needed per unit of developed product. In the statement, this data is located in the “Quantity per product” column. If necessary, fill in the notes column, where special qualities, characteristics, units of measurement and other information are noted. Basically, additional information is needed for products from foreign manufacturers, where other standards may apply. Codes of imported parts may not be included in the list.

Turnover balance sheet

The balance sheet is a reporting document. Based on it, reporting on the financial condition of the company is created. It records balances on individual accounts and subaccounts. From the balance sheet you can obtain data on the movement of finances and the turnover of funds for the reporting period. It is divided into these types:

• Monthly.
• Quarterly.
• Annual.

The need for a balance sheet arises in the following cases:

• Analysis of the company's financial position.
• Analytics of results for a certain period.
• Analysis of general indicators.

The document records all actions with the organization’s money. Accounting will be conducted based on the statement.

Need to use

The journal order in Form No. 2 is used exclusively in the process of accounting for transactions displayed in creditor account 51 (based on the Letter of the Ministry of Finance of March 1960).
All information is indicated in the document on the basis of various bank statements for current accounts and accompanying documentation.

All necessary entries are made according to the corresponding accounts of the final bank statements (there may be one or several of them). If records are indicated for several statements, the “Date” field must necessarily display the start and end dates of the corresponding statements.

On the reverse side of the order journal in Form No. 2, Statement No. 2 should be displayed, which indicates the debit turnover for account 51.

SALT format for account 02 in 1C

The difference between an automated and a manual accounting method is its consistency and stability. The possibility of error is eliminated if there are settings in the program. Transactions are recorded in a timely manner. When automating, the following codes are used:

• analytical and synthetic accounts;
• OS groups;
• depreciation standards.

It should be remembered that 02 account is not independent. It and its subaccounts are formed during the capitalization of objects in the accounting of depreciable assets. It is possible to store significant amounts of information.

The statement itself is generated in 1C in the form of a table. OS can be grouped if necessary:

• by storage locations;
• types of property;
• by wear groups.

Figure 1: turnover by account groups 02

To understand how this works, you can. This will allow you to see the principle of formation and grouping of depreciation data.

More information about the methodology for accounting for fixed assets and depreciation is discussed here:

How to read turnover on account 02

If the organization has fixed assets, then account 02 has a balance. It must be credit only. Shows how much depreciation has been accumulated and written off as expenses. Current turnovers contain:

• by debit - the amount of depreciation written off upon disposal of fixed assets;
• for the loan - how much depreciation has been accrued in the current period.

When writing off fixed assets, the turnover on account 02 shows its residual value. Calculation is carried out according to the formula:

Amount on debit 01 – amount on credit 02 of account.

To provide details for each inventory item, a card is created. It reflects: the name of the OS, its accounting code, depreciation group, useful life. The amount of depreciation is calculated monthly and the total amount is entered into the order journal. The basis for the entry is an accounting certificate.

For a significant number of properties, automated asset accounting is used. Why are spreadsheets or accounting programs used?