Regulations on the organization of work on the selection of candidates for vacant positions

Approval of a candidacy for a position sample

Perform duties in accordance with job description. 2.3.2. Comply with internal labor regulations.

2.3.3. Comply with labor safety regulations. 2.3.4. Treat the property of the enterprise with care and ensure the safety of the documentation used. Correctly and for its intended purpose use the equipment and office equipment transferred to him by the Employer to carry out his job duties. 2.3.5. Maintain the confidentiality of information that becomes known to him in the process of work, if it is classified proprietary information. 2.3.6. Perform your duties efficiently, competently and effectively. Maintain labor discipline, promptly and accurately carry out instructions and instructions from management.

2.3.7. To approve the hiring of the vacant position of chief accountant of an enterprise, the heads of federal state unitary enterprises under the jurisdiction of Rosstroi must submit the following documents to the Department of State Property: - application of the head of the enterprise for the chief accountant; — personal personnel record sheet (questionnaire), certified by the head of the enterprise’s personnel service; — certified copies of education documents (incl.

certificate of a professional accountant), as well as documents on advanced training; — reference lens according to the appendix; — an employment contract in 3 copies, signed by the parties (in accordance with the sample contract on paper and electronic media); — one photo (4x6). Info Appendix: 1. Sample employment contract with the chief accountant of the enterprise. 2. Help-lens. (last name, first name, patronymic) Year, date and Place of birth month of birth Education Graduated (when what) Specialty in education, academic degree, title What foreign languages does he speak Is he a people’s deputy Does he have state awards (what) WORK IN THE PAST Sample of Labor agreement N with the chief accountant of the federal state unitary enterprise Moscow (Full and abbreviated name of the enterprise in accordance with the charter) represented by the director (last name, first name, patronymic) acting on the basis of the Charter, hereinafter referred to as the “Enterprise” (“Employer”), with one The parties and a citizen of the Russian Federation (last name, first name, patronymic), hereinafter referred to as the “Chief Accountant,” have entered into this employment contract (hereinafter referred to as the employment contract) as follows.

1. Department of the Ministry of Industry and Trade of Russia within the time limits determined by Order of the Ministry of Industry and Trade of Russia dated November 1, 2008 N 254

“Instructions (Regulations) for office work in the Ministry of Industry and Trade of the Russian Federation”

for letters from organizations requiring execution. 3. The following documents are attached to the application of the head of a federal state unitary enterprise addressed to the Deputy Minister of Industry and Trade, who coordinates and controls the activities of the sectoral Department of the Ministry of Industry and Trade of Russia, in the area of which the enterprise operates in accordance with the object-by-object distribution of functions (hereinafter referred to as the sectoral Department): : 3.1.

What else to download on the topic “Culture”:

Regulations on the creation and activities of a musical group (professional creative team)
Preliminary calculation of the cost of the film
Attraction test report
Protocol for testing knowledge on labor protection issues
Permission to operate specially equipped premises (places) and film or video projection equipment located in them, intended for showing films
Calculation of costs for additional payment for work on public holidays and public holidays
Calculation of costs for the creation and updating of theatrical productions (concert programs, circus performances) (Table 6)
Calculation of costs for routine repairs of capital structures (buildings and structures) and isolated premises (Table 10)
Information on the commissioning of cultural objects located in rural settlements subject to transformation into agricultural towns (quarterly)
Information on the commissioning of cultural objects located in rural settlements subject to transformation into agricultural towns

What should a properly drafted employment contract be like? An employment contract defines the relationship between the employer and the employee. The compliance of the parties with the rights and obligations provided for by it depends on how thoroughly the terms of the relationship between the parties who entered into it are taken into account.
How to competently draw up a loan agreement Borrowing money is a phenomenon that is quite characteristic and widespread in modern society. It would be legally correct to issue a credit loan with a subsequent documented return of funds
. To do this, the parties draw up and sign a loan agreement.
Rules for drawing up and concluding a lease agreement
It's no secret that a legally competent approach to drawing up an agreement or contract is a guarantee of the success of the transaction, its transparency and security for counterparties.
Legal relations in the field of employment are no exception.
A guarantee of successful receipt of goods is a correctly drawn up supply agreement. In the course of business activities of many companies, the supply agreement is most often used. It would seem that this document, simple in its essence, should be absolutely clear and unambiguous.

Petition for approval of the candidacy of the head of a credit institution

Subject of the document: Text version file: 5.4 kb Save the document: To the territorial institution of the Central Bank of the Russian Federation In connection with the decision on the proposed appointment (election) of the head of ______________________________________________________________ (full name (branch) of the credit organization, TIN, ______________ and on the basis paragraph 2 clause 22.4 of the Instructions of the Central Bank of the Russian Federation dated 04/02/2010 OGRN, address) N 135-I

“On the procedure for the Bank of Russia to make decisions on state registration of credit institutions and issuance of licenses for banking operations”

(registered with the Ministry of Justice of the Russian Federation on April 22, 2010 N 16965) I apply for approval of the candidacy of the head of the credit organization _____________ (last name, first name, ______________________________________, appointed (elected) in connection with patronymic, date of birth, qualification) _____________.

(reasons) Attachments: 1. Minutes of the meeting of the authorized management body of the credit organization (decision of the authorized management body of the credit organization), which records the decision to send to the territorial office of the Bank of Russia a petition for approval of the candidacy of a new manager (the specified protocol must also contain the last name, first name, patronymic (if any) of the authorized person who is given the right to sign the petition for approval of the candidacy of the new manager). 2. Two copies of the questionnaire of the candidate for the position of manager, filled out by him personally, according to the form of Appendix 1 of Instruction No. 135-I, in this case one original copy of the questionnaire and one copy of the questionnaire in the form of a copy certified by the candidate in his own hand are presented.

3. One original copy of the autobiography of the candidate for the position of manager.

The autobiography is presented by the candidate in any form. (If a candidate for the position of manager was educated abroad in the Russian Federation, the following must also be submitted to the territorial institution of the Bank of Russia: 4. Conclusion of the federal executive body on issues of vocational education on the compliance of the foreign document on education of the specified person with Russian diplomas of higher education.) ( If a candidate for the position of manager is a foreign citizen or a stateless person, the following must also be submitted to the territorial institution of the Bank of Russia: 5.

Duly certified copies of documents received in accordance with federal laws and other regulatory legal acts of the Russian Federation and confirming the right of this person to carry out labor activities on the territory of the Russian Federation.) Head of the credit organization ___________________ (signature) M.P. “__”________ ___ ——————————— Based on clause 22.4 of the Instruction of the Central Bank of the Russian Federation dated April 2, 2010 N 135-I

“On the procedure for the Bank of Russia to make decisions on state registration of credit institutions and issuance of licenses for banking operations”

(registered

in the Ministry of Justice of the Russian Federation 04/22/2010 N 16965).

Submission of candidates for the positions of specialists performing legal examination for approval

→ → → Subject of the document: Text version file: 1.0 kb Share: Approved by Resolution of the Ministry of Justice dated October 12, 2006 N 62 Form Ministry of Justice of the Republic of Belarus ON THE APPROVAL OF A CANDIDATE _____________________________________________ presents for approval (name of body) the candidacy _________________________________________________________ (last name, first name, patronymic) for the position _______________________________________________________ (position name) Appendix: on ____ l. in ____ copies. _________________________ _________ ________________________ (manager position) (signature) (initials, surname) __________________ (date)

(Adobe Reader)

An employment contract defines the relationship between employer and employee. The compliance of the parties with the rights and obligations provided for by it depends on how thoroughly the terms of the relationship between the parties who entered into it are taken into account.
Borrowing money is a phenomenon that is quite characteristic and widespread in modern society.
It would be legally correct to issue a loan with subsequent documented repayment of funds. To do this, the parties draw up and sign a loan agreement.
It's no secret that a legally competent approach to drawing up an agreement or contract is a guarantee of the success of the transaction, its transparency and security for counterparties.
Legal relations in the field of employment are no exception.
In the course of business activities of many companies, a supply agreement is most often used. It would seem that this document, simple in its essence, should be absolutely clear and unambiguous.

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Agreements by tags Tips for an office worker

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Quote for centuries A person's memory is a sheet of white paper: sometimes it is written well, and sometimes badly. (K. Prutkov)

Document text:

Approved by Resolution of the Ministry of Culture dated May 11, 2005 N 11

Form

Ministry of Culture of the Republic of Belarus On approval of the appointment (dismissal) _____________________________________________ presents for approval (name of organization) the appointment of _______________________________________________________________ (surname, first name, patronymic (if any)) for the position ____________________________________________________________ (name of position) ___________________________________________________________________________ (whether the candidate for the position was in the reserve) Working in this position _____________________________________________ (last name, first name, patronymic (if any)) is released ____________________________________________________________ (indicate the reason for release) Appendix: on ____ l. in ____ copies. ____________________________ ________________ _________________________ (manager position) (signature) (initials, surname)

Application for appointment to a position sample form

Novosibirsk dollar 64.42 euro 70.32 oil 61.04 September 30, Monday 18:53 Document “” Petitions are requests addressed to a state or other body that has the authority to consider and resolve them.

Features of filing These types of official papers have become extremely widespread. In the form of a petition, letters are issued to the education department with requests to allocate additional places in preschool institutions and kindergartens.

In addition, petitions are required in order to reward the most successful employees or to remove penalties imposed on errant personnel who have realized the essence of their misconduct. Rewards, incentives, the removal of a wide variety of penalties and even the procedure for promotion in a career - the achievement of all such results is usually preceded by the preparation of a corresponding petition to a higher authority.

The determination of the circle of persons who should be involved in the preparation of such official papers is carried out based on the specifics of business transactions in each specific organization. Specifics of document preparation Often, in most situations, these responsibilities are entrusted to representatives working in the company’s personnel departments.

However, sometimes the latter delegate such obligations directly to the employees themselves, who are subject to appointment to new positions, bonuses or other incentive procedures. The most important point here is the correctness and correctness of the documentation package. Therefore, before actually writing the paper, you should first familiarize yourself with each item that you have to fill out, which can significantly simplify and speed up the procedure for obtaining the desired results without making endless corrections.

Thus, appeals regarding the appointment of employees to new positions should be addressed directly to the first heads of institutions.

As for the forms for drawing up papers, they are distinguished by freedom of design.

However, you should definitely indicate:

lists describing the merits of employees,
their personal and work characteristics.

The operative parts of the petitions must include lists with concise, consistently presented conclusions. We are talking about the essence of your petitions, that is, a request to appoint you to new positions and your visa.

Below is a standard form and a sample application for appointment to a position, a version of which can be downloaded for free.

Download file: Pravoset © 2020 All-Russian legal portal “Pravoset.ru” | | Submitting an application Please indicate the details of your application: Registration on the site How do you want to register on the site?

Approval of a candidacy for a position sample

WHY IS THIS NEEDED?!

User or Lawyer/Advocate By registering, you agree to. or Select status Lawyer Lawyer By registering, you agree to.

What are the reasons for such demands from your founders?

so that the chief accountant can coordinate with them... #5 IP/Host: .netcom.ur.ru Re: coordinating the candidacy of the chief accountant with the founders. WHY IS THIS NEEDED?! Elena, the founder’s demands for approval of the candidacy of the chief accountant are related to the fact that ... verbatim: “Since in 2006 it is planned to create a holding company, the functions of which will include control over subsidiaries.

The charter provides for one of the control mechanisms (coordination of the candidacy of the chief accountant), which does not contradict the legislation. #6 IP/Host: .permonline.ru Re: approval of the candidacy of the chief accountant with the founders.

WHY IS THIS NEEDED?! Our founders also want to include such a requirement, with the approval of the chief accountant, in the charter (LLC). I searched as much as I could, but I couldn’t find that this was prohibited or contrary to the law on LLCs. Contents A proposal for appointment to the position of deputy director, chief accountant is made by the director of an institution subordinate to the Ministry of Social Protection of the Population of the Moscow Region (hereinafter referred to as the Ministry). 2. The Deputy Director and Chief Accountant of the Institution are appointed to the position after the proposed candidacy has been agreed upon with the Ministry in accordance with this Procedure.

3. The position of deputy director, chief accountant of the Institution can be applied for by a person who has a higher education in the relevant specialty and meets the requirements of the Unified Qualification Directory of Positions of Managers, Specialists and Employees of the Institution responsible for conducting personnel records. 6. The Planning and Financial Department checks the availability of the corresponding position in the staffing table of the Institution. 7. After collecting the documents specified in paragraphs 4 of this Procedure, candidates: 1) for the position of deputy director are interviewed: - in the department of legal and personnel work; - from the Deputy Minister in charge of the activities of the Institution; — First Deputy Minister of Social Protection of the Population of the Government of the Moscow Region; 2) additionally undergo an interview: Candidate for the position of deputy director of the Institution in charge of administrative and economic issues: - in the department of development and logistics of structural divisions and subordinate institutions. Application modified as of August 1, 2017.

— Directive of the Bank of Russia dated June 13, 2020

N 4408-U Appendix to the Directive of the Bank of Russia dated December 17, 2020 N 3903-U “On the procedure for the Bank of Russia to approve candidates for the position of the sole executive body or his deputy and the controller (head of the internal control service) of a credit rating agency and the procedure for the Bank of Russia to assess the suitability of the persons specified in part 1 Article 7 of the Federal Law of July 13, 2015 N 222-FZ “On the activities of credit rating agencies in the Russian Federation, on amending Article 76.1 of the Federal Law “On the Central Bank of the Russian Federation (Bank of Russia)” and recognition

Approval of a candidacy for a position sample

Documentation
Economic Dictionary. Document approval
How is document approval completed?

Writing business letters

- phonebook.
— a computer with an Internet connection;

Don't forget that a business letter should be short and clear. Structure it. Each sentence must contain a complete thought.

Place the most important things at the beginning and at the end of the main part of the letter. It is equally important to end the letter correctly.

If you do not know the person you are addressing very well, it would be most appropriate to express respect to him and then add your signature. If your entire message will be in the body of the letter, the subject can be indicated in a special column provided by the mail server interface or mail client.

In this case, you don’t have to indicate the subject in the message itself. If you are writing a letter to a relative or acquaintance with whom you do not communicate very often, start it with your usual treatment of this person. In this case, all greeting options accepted in your circle are possible. The choice depends on how close your relationship is.

In the main part, describe how things are going for you, while trying to write about the good and the bad (if necessary) interspersed. ContentsAppendix modified as of August 1, 2020

— Directive of the Bank of Russia dated June 13, 2020 N 4408-U Appendix to the Directive of the Bank of Russia dated December 17, 2020 N 3903-U “On the procedure for approval by the Bank of Russia of candidates for the position of the sole executive body or his deputy and controller (head of the internal control service) of a credit rating agency and the procedure for the Bank of Russia to assess the compliance of the persons specified in Part 1 of Article 7 of Federal Law No. 222-FZ of July 13, 2020 “On the activities of credit rating agencies in the Russian Federation, on amending Article 76.1 of the Federal Law “On the Central Bank of the Russian Federation (Bank of Russia)” and recognition as invalid of certain provisions of legislative acts of the Russian Federation”, requirements for business reputation” (as amended on June 13, 2020) Information about the candidate for the position Contents of information about the candidate for the position Information about the business reputation of the candidate Availability of an unexpunged or outstanding conviction for committing intentional crimes Failure of the person, who is or was the head of a financial organization or a member of its board of directors (supervisory board), obligations to prevent bankruptcy established by bankruptcy legislation, if grounds arise for taking measures to prevent bankruptcy of a financial organization, if less than three years have passed from the date of such violation. Involvement of a person in accordance with bankruptcy legislation to subsidiary liability for the monetary obligations of a financial organization and (or) bringing a person to fulfill its obligation to pay mandatory payments, if from the date of the arbitration court’s decision

Letter of submission for approval of appointment (dismissal) to a position

→ → → Subject of the document: Text version file: 1.8 kb Share: Approved by Resolution of the Ministry of Culture dated May 11, 2005 N 11 Form Ministry of Culture of the Republic of Belarus On approval of appointment (release) _____________________________________________ presents for approval of (name of organization) appointment ________________________________________________________________ (last name, proper first name, patronymic (if any)) for the position _______________________________________________________________ (name of the position) ______________________________________________________________________________ (whether the candidate for the position was in the reserve) Working in this position _____________________________________________ (last name, proper name, patronymic (if any)) is released ____________________________________________________________ (indicate the reason for the release ) Application: on ____ l. in ____ copies. ____________________________ ________________ _________________________ (manager position) (signature) (initials, surname)

(Adobe Reader)

An employment contract defines the relationship between employer and employee.
The compliance of the parties with the rights and obligations provided for by it depends on how thoroughly the terms of the relationship between the parties who entered into it are taken into account.
Borrowing money is a phenomenon that is quite characteristic and widespread in modern society. It would be legally correct to issue a loan with subsequent documented repayment of funds. To do this, the parties draw up and sign a loan agreement.
It's no secret that a legally competent approach to drawing up an agreement or contract is a guarantee of the success of the transaction, its transparency and security for counterparties.
Legal relations in the field of employment are no exception.
In the course of business activities of many companies, a supply agreement is most often used. It would seem that this document, simple in its essence, should be absolutely clear and unambiguous.

New for September 30, 2020

Added documents15
Adjustments made to 7

Agreements by tags Tips for an office worker

All contracts
All forms

Quote for the ages A living failure is better than a dead masterpiece. (B. Shaw)

Why is such a document needed?

In all organizations, the staffing table is drawn up strictly based on the required number of employees and the volume of work they perform, and is also a local act that determines the organizational structure, the presence of departments and divisions in the company, their mutual subordination and reflects the form of remuneration.

Such a definition is enshrined, in particular, in the Labor Code. Article 15 of the Labor Code of the Russian Federation states that all labor relations are built around this kind of local acts, including the staffing table itself. Its presence is required for all companies and individual entrepreneurs, which can be verified by regulatory authorities.

It must be drawn up with an exact indication of the number of employees in each department, the volume of their employment, the amount of salary and allowances, as well as some other information. This document is drawn up in accordance with the standardized T-3 form. If the need arises, the staffing table may change (for example, when the scope of work changes, when changes relate to positions, optimizing the number of employees, or, conversely, when increasing the staff and adding a new staff unit (a sample can be downloaded below), as well as when changing salary size).

Moreover, regardless of the reasons for which changes are made, the latter must be fully reflected in the memo. Once compiled, this document is subject to registration in a special journal.

Approval of a candidacy for a position sample

Perform duties in accordance with job description.

2.3.2. Comply with internal labor regulations. 2.3.3. Comply with labor safety regulations. 2.3.4. Treat the property of the enterprise with care and ensure the safety of the documentation used.

Correctly and for its intended purpose use the equipment and office equipment transferred to him by the Employer to carry out his job duties.

2.3.5. Maintain the confidentiality of information that becomes known to him in the process of work, if it is classified proprietary information. 2.3.6. Perform your duties efficiently, competently and effectively. Maintain labor discipline, promptly and accurately carry out instructions and instructions from management.

“Instructions (Regulations) for office work in the Ministry of Industry and Trade of the Russian Federation”

for letters from organizations requiring execution.

3. The following documents are attached to the application of the head of a federal state unitary enterprise addressed to the Deputy Minister of Industry and Trade, who coordinates and controls the activities of the sectoral Department of the Ministry of Industry and Trade of Russia, in the area of which the enterprise operates in accordance with the object-by-object distribution of functions (hereinafter referred to as the sectoral Department): : 3.1.

The deputy heads of the Education Department of the Neklinovsky District Administration in the areas supervised, the heads of educational institutions of the Neklinovsky District and the head of the MBU "Settlement Center" under the Education Department of the Neklinovsky District Administration must ensure compliance with the requirements of this order. 3. Control over the implementation of this order is entrusted to the deputy heads of the Education Department of the Neklinovsky District Administration, HEAD OF THE EDUCATION DEPARTMENT V. M. PEGUSHIN The order has been prepared Appendix to the order of the Education Department of the Neklinovsky District Administration PROCEDURE for approving the hiring of a chief accountant (accountant), deputy head of an institution, concluding an employment contract with them 1.

Attention: Candidates for the position of chief accountant of an institution or deputy head of economics and finance, after sending documents for approval, must contact the reception of the first deputy head of the Department G.V.

On the preparation and approval of draft orders

In the last issue of the magazine, we published material about the types of orders and their storage periods * . In this article we will talk about the composition and basic rules for preparing the details of orders for main activities and for personnel, and also talk about the need to coordinate draft orders and how to formalize this procedure.

Rules for registering order details

The rules for preparing document details are established by GOST R 6.30-2003 “Unified documentation systems. Unified system of organizational and administrative documentation. Requirements for paperwork”, and are also set out in Appendix No. 11 to clause 3.3.2 of the Methodological recommendations for the development of instructions for office work in federal executive authorities, approved by Order No. 76 of Rosarkhiv dated December 23, 2009 (hereinafter referred to as the Methodological Recommendations). The composition and rules for preparing the details of orders are described in detail in Appendix No. 15 to clause 3.3.5.2 of the Methodological Recommendations.

Let's consider the composition and basic rules for preparing the order details, based on the requirements of GOST R 6.30-2003, Methodological Recommendations and many years of office work practice.

■ Name of the organization that authored the document. According to Fig. B.5 of Appendix B to GOST R 6.30-2003 and Appendix No. 15 to clause 3.3.5.2 of the Methodological Recommendations on order forms the full and abbreviated name of the organization - the author of the document is indicated. We believe that in organizations that are not related to executive authorities, taking into account the fact that the order is an internal or , if available, abbreviated name of the organization that authored the document can be indicated If the organization considers it necessary, both options can be indicated on the order forms. The abbreviated name of the organization is indicated in parentheses below the full name.

The name of the organization that authored the document may be in bold font.

Note. Both the full and abbreviated name of the organization are indicated on the general form of the organization, as well as on the letterhead.

■ The name of the type of document is usually written in capital letters: ORDER or DISTRICT.

The name of the document type may be in bold.

■ Restrictive marks for the date of the document and its registration number. The date of the order is the date the document is signed ; on the same day the order must be registered. The date of the order is usually issued in digital format, for example: 06/05/2012. Indicating zeros in the example above is mandatory to protect against falsification.

According to clause 3.12 of GOST R 6.30-2003, the registration number of a document consists of its serial number in the registration journal and can be supplemented, at the discretion of the organization, with a case index according to the nomenclature of cases, information about the correspondent, executors, etc. Other requirements for the formation of registration numbers of documents are current legislation does not contain.

In accordance with the registration system adopted by the organization, the serial number of the order can also be supplemented with letter indices. With a small volume of document flow, orders on core activities and on administrative and economic issues, as a rule, do not need additional indexing, and the letter index “l/s” or “k” is added to the numbers of orders for personnel, at the choice of the organization. You can use both indexes: for orders with a storage period of 75 years - the index “l/s”, and for orders with a 5-year storage period - the index “k”.

In organizations with a large volume of document flow, letter indices may be used to indicate the contents of the order and facilitate the identification of documents.

In orders for core activities, these can be the indexes “f” (financing issues), “shr” (approval of the staffing table and making changes and additions to it), “la” (approval of local regulations, making changes to them, their cancellation) and etc.

In orders on administrative and economic issues, you can use indexes such as “p” (repair, reconstruction), “tr” (transport services), “z” (purchase of furniture, stationery, etc.), etc.

In orders for personnel, the indices “km” (secondment), “y” (dismissal), “pr” (hiring and relocation), “oo” (“paid leave” - provision of annual paid leave), “bo” are used. (“without pay” – provision of leaves without pay), etc.

■ The place of compilation or publication of the document , according to clause 3.14 of GOST R 6.30-2003, is indicated if it is difficult to determine using the details “Name of the organization” and “Reference data about the organization”. The place of compilation or publication is indicated taking into account the accepted administrative-territorial division, using only generally accepted abbreviations.

Despite the fact that reference information about the organization is not indicated on the order forms, and it is not always possible to determine its location from the name of the organization, we believe that this detail may not be indicated in the internal documents of the organization. However, if there are separate structural units located in other localities, the details should be formalized.

If an organization is registered in one city, but carries out its activities and issues administrative documents in another, the details of the order “Place of preparation or publication of the document” indicate the actual place of publication of the document.

■ The title to the text of the order includes a brief content of the document, is formulated in the prepositional case and begins with the preposition “O” or “About”, for example:

on the appointment of a person responsible for organizing the processing of personal data (in the order for the main activity);
on the assignment of vehicles to structural divisions of the organization (in the order on administrative and economic issues);
on the cancellation of an employment contract (in the order for personnel).

On corner order forms with a flag arrangement of the details, the title to the text is printed directly from the left margin of the document within the boundaries of the zone reserved for the details of the header part of the document, with the centered location of the details - in the center of this zone; if orders are issued on longitudinal forms with the details located centrally, the title to the text is printed in the center of the working line.

■ Document text. The text of the order may consist of two parts – a statement (preamble) and an administrative one, separated by the administrative word “I order”. The ascertaining part may be missing, and then the order begins with an administrative word.

According to Appendix No. 15 to clause 3.3.5.2 of the Methodological Recommendations, the stating part briefly outlines the goals and objectives, facts and events that served as the basis for issuing the order. It may begin with the words “for the purpose”, “in pursuance”, etc. If the order is issued on the basis of another document, then the ascertaining part indicates the name of this document, the name of the body that issued the document, the date, registration number and title to the text.

If in orders for main activities the stating part is found quite often, then in orders for personnel it is, as a rule, absent. However, in some orders on personnel it is recommended to formalize it: for example, in the stating part of the order on the application of a disciplinary sanction, provide the date and detailed description of the disciplinary offense or violation of official (professional) duties committed by the employee, as well as detail the results of the investigation into this fact.

How to formalize the administrative word “I order” must be decided by the organization itself when designing the order form:

as a continuation of the last paragraph of the stating part or on a separate line;
if on a separate line, then directly from the left margin or from the red line;
capital letters or lowercase letters in space.

The administrative part of the order lists instructions (tasks) indicating executors and deadlines for execution.

The administrative part can be divided into paragraphs and subparagraphs, which are numbered in Arabic numerals . Structural units or specific employees of the organization are indicated as performers.

Note! Making changes to the signed order, instruction, as well as to the agreed draft document is not allowed.

If a particular paragraph of the order is addressed to the heads of all structural divisions of the organization, you can use a generalized wording without indicating specific positions and names, for example:

2. The heads of the Company's structural divisions must submit to the HR department, by December 10, 2012, completed employee survey forms regarding the time of vacation provision in 2013 in accordance with the Appendix.

The last paragraph of the administrative part may indicate the position, surname and initials of the employee who is entrusted with monitoring the execution of the order. If the head of the organization leaves control over the execution of the order to himself, this should not be indicated in the order. The order should not include a clause about the need to bring the order to the attention of certain employees; for this purpose, familiarization visas are issued - on the front or, if there is not enough space, on the reverse side of the last sheet of the order or on a separate familiarization sheet. An acquaintance visa for one employee can be issued according to the following model:

Reviewed by: ______________________ « ____ » _________________________ 20 __

signature (legible) month in words

In the unified forms of orders for personnel, approved by Resolution of the State Statistics Committee of Russia dated January 5, 2004 No. 1, the familiarization visa has a similar structure:

With an order (instruction)

the employee is familiar with: _______________________ « ____ » ______________________ 20 __

signature (legible) month in words

If you need to familiarize several people with the order, you can use a universal form to issue study visas, which allows you to reduce or increase the number of lines:

The following have been familiarized with the order:

_________________________________ _______________________ « ____ » ___________________ 20 __

surnames, initials signature (legible) month in words

In the unified forms of multi-subject orders for personnel, a column is provided for familiarization of workers with the order, the heading of which states: “The employee has become familiar with the order (instruction). Personal signature. Date of".

■ Marking the presence of the application. Clause 3.21 of GOST R 6.30-2003 deals with the preparation of this detail in letters, and with regard to attachments to administrative documents, it is only said that in the attachment to the administrative document, on its first sheet in the upper right corner they write “Appendix No.” indicating the name of the administrative document, its date and registration number. The following is an example of such an inscription:

Appendix No. 2

to the order of Rosarkhiv

dated 06/05/2003 No. 319

It is allowed to print the expression “APPENDIX No.” in capital letters, and also to center this expression, the name of the document, its date and registration number relative to the longest line.

The Methodological Recommendations also say nothing about making a note about the presence of an application in orders and instructions. Appendix No. 11 to clause 3.3.2 of the Methodological Recommendations provides for the use of a mark on the attachment when preparing attachments to orders and instructions, but by a mark on the attachment we mean a mark that is placed in the upper right corner on the attachment itself to the administrative document (see. higher).

This Appendix also provides explanations that supplement and clarify the rules for preparing annexes to orders given in GOST R 6.30-2003. For example, it is clarified that a note about the attachment is placed on the first sheet of the attachment for reference to orders, instructions, rules, instructions, regulations, plans, programs, agreements and other documents. If the attachment to a document (for example, an order) is an approved document (regulations, rules, instructions, regulations, etc.), a mark about the attachment is placed in the upper right corner, and below is the approval stamp of the document, for example:

Appendix No. 1

APPROVED

by order of Rosarkhiv

dated 12.11.2009 No. 125

The absence in GOST R 6.30-2003 and Methodological Recommendations of a mention of the mark on the presence of an application in administrative documents allows us to draw the following conclusion: this detail is not formalized in administrative documents, and links to applications are given directly in those paragraphs of the order to which these applications relate. For example:

I ORDER:

1. Until January 1, 2013, the logistics department will purchase office furniture for the office according to the list given in Appendix No. 1 to the order.

Responsible – head of the logistics department N.S. Sharov.

[…]

■ The signature consists of three elements: the name of the position, the personal signature and its decoding. The transcript of the signature consists of the initials and the surname separated from them by one space, for example: N.G. Fedorov.

On order forms, you can pre-provide a form for this detail, for example:

____________________________ ____________________ ___________________________

job title signature signature description

■ The detail “Note about the performer” is issued in orders, if the organization considers it necessary. The details include the initials, surname and telephone number of the executor of the document. According to clause 3.27 of GOST R 6.30-2003, a mark about the executor is placed on the front or back side of the last sheet of the order in the lower left corner directly from the left margin, for example:

NOT. Sharapova

8-495-123-45-67

On unified forms of orders for personnel, a mark about the executor is not provided by the State Statistics Committee of Russia, but it can be added, of course, if the organization considers it necessary. According to the Procedure for the Application of Unified Forms of Primary Accounting Documentation, approved by Resolution of the State Statistics Committee of Russia dated March 24, 1999 No. 20 (hereinafter referred to as the Procedure for the Application of Unified Forms), the changes made must be formalized by the relevant organizational and administrative document of the organization.

■ Font and paragraph settings used when placing orders. The organization independently determines:

font type used when placing orders;
font size for individual order details;
the ability to use bold style to highlight individual details;
size of line spacing;
how paragraphs are aligned (justified or left);
the need and size of additional spacing between paragraphs.

When preparing organizational and administrative documents, the font Times New Roman, Arial or another one of the organization’s choice is usually used.

According to established practice, when typing the text of an order, its heading, job title and transcript of the signature in the “Signature” attribute, the font size is set to 12 pt, but if necessary, it can be reduced to 11 pt or increased to 14 pt.

The name of the organization - the author of the document, the name of the type of document can be highlighted in a font 2-3 pt larger than the font of the document text.

The size of the line spacing is set in the range from single to double. Single spacing usually includes a title for the text and a note about the artist. The text of the order is usually printed at one and a half intervals. The same line spacing can be set for all order details. If necessary, you can use intermediate (fractional) line spacing values, for example, set it to 1.25.

The requirements of GOST R 6.30-2003 for the format and rules for writing dates apply only to the “Document Date” attribute, writing the date in the text of the document, incl. and is not regulated in orders or regulatory documents. The date in the text can be written in both digital and verbal-digital format, for example: 12/06/2012 or December 6, 2012, and instead of “year” The word “year” may be written; the zero before the number “6” is not required.

The pages of orders are numbered in accordance with the rules set out in clause 4.9 of GOST R 6.30-2003: when preparing documents on two or more pages, the second and subsequent pages are numbered (the first page is not numbered), page numbers are placed in the middle of the top margin of the sheet.

The organization has the right to establish its own rules for typing text and other details of orders and enshrine them in the instructions for office work or other local regulations.

Coordination of draft orders

Internal approval of the draft document, i.e. its coordination with officials and specialists of the organization that authored the document is issued with an approval visa .

The rules for registering details are given in clause 3.24 of GOST R 6.30-2003, as well as in the Methodological Recommendations, which, taking into account the requirements of GOST R 6.30-2003 and the peculiarities of document preparation in federal executive authorities, not only provide the rules for obtaining an approval visa, but also sufficient The approval procedure is described in detail. However, there are no regulatory documents obliging the approval of draft documents and regulating this procedure. In this regard, the need and procedure for approving draft documents are established by the organization that authored these documents. The organization independently determines:

types of documents that need approval;
officials and specialists of the organization with whom certain documents must be agreed upon;
terms of approval;
sequence of obtaining approval visas.

Responsibility for coordinating the draft document with officials and specialists of the organization rests with the specific employee who is entrusted with the preparation of the draft document, or the head of the structural unit - the executor of the document.

It is recommended that the approval procedure be enshrined in a local regulatory act (instructions for office work) or an administrative document of the organization, which should be familiarized with signature to all employees of the organization whose work may be related to the preparation of draft documents.

If an organization considers it necessary to coordinate draft orders for its main activities, to obtain an approval visa, you can use a form that contains all the elements provided for in clause 3.24 of GOST R 6.30-2003, for example:

__________________________________________

Job title

______________ _________________________

signature signature decryption

______________

date

The same form can be provided on the forms of orders for personnel, which need approval in the opinion of the organization’s management. The details can be provided both in the case of issuing orders on forms designed by the organization, and when using unified forms approved by Decree of the State Statistics Committee of Russia dated January 05, 2004 No. 1. In the latter case, according to the Procedure for using unified forms, the changes made must be formalized in the appropriate organizational and administrative document of the organization.

In accordance with clause 3.24 of GOST R 6.30-2003, if there are comments above the job title of the employee approving the draft document, write: “Comments are attached.” The methodological recommendations offer additional options for this inscription: “There are comments”, “I agree, taking into account the comments” (see Appendix No. 11 to clause 3.3.2). Comments are stated on a separate sheet, signed and attached to the document.

According to clause 3.24 of GOST R 6.30-2003, for a document the original of which remains in the organization (for example, an order), visas are affixed at the bottom of the reverse side of the last sheet of the original document. We believe that if there is free space, visa approvals can also be issued on the front side of the last sheet of the original document. For a document whose original is sent from an organization (for example, an outgoing letter), visas are affixed at the bottom of the front side of the last sheet of the copy of the document being sent, i.e. A copy is endorsed . If there is not enough space on the front side, the visa is affixed on the back of the last page of the copy of the document being sent.

It is possible to issue document visas on a separate approval sheet, which can be formatted as follows:

APPROVAL SHEET

___________ draft order “On amendments to the staffing table” __________

name of the document type, summary (title to the text)

Position, surname, initials	Notes	Signature and date of approval
1	2	3

Chief Accountant	No comments	Gusev
Guseva I.P.	24.12.2012

The approval sheet for the draft order, after it has been signed and registered, is filed in the file along with the original order.

It is allowed, at the discretion of the organization, to endorse the document and its attachments page by page.

To be continued.

* Zhuravleva M.V. On the types of orders and their storage periods // Secretary-referent. 2012. No. 11. pp. 35–40.

Presentation for a position.

Every personnel officer sooner or later has to make an application for a position.

The hardest thing is for those who are faced with such a responsible task for the first time. What is an application for a position?

Nomination for a position is the formal submission of a candidacy for appointment to a position. Without representation, appointment to a position cannot take place. For example, according to the Constitution of the Russian Federation, the President of the Russian Federation submits to the Federation Council candidates for appointment to the positions of judges of the Constitutional Court of the Russian Federation, the Supreme Court of the Russian Federation, the Supreme Arbitration Court of the Russian Federation, as well as the candidacy of the Prosecutor General of the Russian Federation.

There are no requirements for the preparation of this document.

The content is largely shaped by the practice and experience of HR employees.

In order to make the HR officer’s work easier, we provide a number of rules and recommendations for preparing an application for a position. There are several types of performances. For example, to the application of a disciplinary sanction, to dismissal, etc. When starting to draw up a proposal for appointment to a position, express in it the initiative and proposal to transfer the employee to a new position for him and justify this decision.

If this is your first time creating such a document, it will not be easy to create it quickly.

You need to start from something, i.e. Need a sample sample. application for the position (below) and it will be easier for you to start drafting it.

There is also no strict approach to the name of the show. Various options are possible. The submission is made on the organization's letterhead with all relevant details.

The addressee must be indicated. In the main part of the submission, include the following information about the employee: last name, first name, patronymic, date of birth, position. Next, indicate which educational institution you graduated from, when, and what specialty you received.

Give a description of the employee’s production (labor) activity.

To do this, use the data from the work book or other documents that confirm the length of service and experience of the candidate for the position.

It is not necessary, but it is advisable to indicate the personal qualities of the employee. For example, self-control, poise, politeness, responsiveness, self-criticism, loyalty, integrity, honesty, modesty, courage, etc. Assess the overall performance of the employee in his previous position.

His role in the implementation of significant projects of the organization and the implementation of special tasks. Highlight professional skills and individual abilities.

Complete the final part of the submission with the following details: the signature of the document’s author, the conclusion of HR specialists (in the absence of another structural unit of the organization), a note on the employee’s consent to be transferred to another position. Below you can submit applications for the position. Since there are no strict requirements for the preparation of this document, this sample application for a position is made in free form, which can be easily adjusted to suit your enterprise.

On approval of the Regulations on the procedure for approving candidates for appointment to positions in the federal public service and candidates for appointment (approval) to other positions within the federal district with the plenipotentiary representative of the President of the Russian Federation in the federal district

In order to increase the effectiveness of the implementation of the personnel policy of the President of the Russian Federation in the federal districts, I decree: 1. Approve the attached Regulations on the procedure for approving candidates for appointment to positions in the federal civil service and candidates for appointment (approval) to other positions within the federal district with the plenipotentiary representative of the President of the Russian Federation in the federal district.2. Introduce into approved (Collection of Legislation of the Russian Federation, 2000, No. 20, Art. 2112; No. 26, Art. 2748; No. 38, Art. 3781; 2001, No. 6, Art. 551; 2004, No. 15, Art. 1395 ; N 41, Art. 4021; 2005, N 13, Art. 1135; 2008, N 16, Art. 1673; 2009, N 18, Art. 2222; 2010, N 3, Art. 274; N 4, Art. 369 ; N 37, Art. 4643; 2013, N 6, Art. 490; 2014, N 12, Art. 1265; N 30, Art. 4286; 2015, N 19, Art. 2808; N 43, Art. 5946; 2020 , N 31, Art. 4984), amendment, stating the sixth paragraph as follows:

“coordinates candidates for appointment to positions in the federal public service and candidates for appointment (approval) to other positions within the federal district, if appointment (approval) to these positions is carried out by the President of the Russian Federation, the Government of the Russian Federation or federal executive authorities, with the exception of positions , for which the President of the Russian Federation has established a different procedure for appointment (approval);”

.3.

The Government of the Russian Federation: a) within 3 months, develop jointly with the Administration of the President of the Russian Federation and submit in the prescribed manner a draft order of the President of the Russian Federation on approval of the list of positions, candidates for appointment (approval) for which are subject to agreement with authorized representatives of the President of the Russian Federation in federal districts; b) within 3 months from the date of approval by the President of the Russian Federation of the list of positions specified in subparagraph “a” of this paragraph: bring your acts into compliance with this Decree; submit proposals for bringing acts of the President of the Russian Federation into compliance with this Decree.4. This Decree comes into force from the date of its signing. President of the Russian Federation V. Putin Moscow, Kremlin March 20, 2020 N 1201.