Regulations on the Labor Safety Commission

Creating a safe environment for professional work and preventing injuries and injuries to employees is one of the main priorities of any organization. The concept of production safety includes several components. First of all, we are talking about creating safe working conditions, equipping professional places with protective equipment, and so on.

In addition, it is important to provide training to employees whenever potentially hazardous work is planned. The creation of a commission for the protection of work processes makes it possible to ensure the fulfillment of these tasks.

This body acts in accordance with the Regulations, which are developed by the organization independently, but within the framework of a letter from the Ministry of Labor and Social Development.

Reasons for creating a commission on labor protection in an organization

The Regulations on the Labor Safety Commission establishes the norms related to its direct activities. The Regulations establish the number of staff of the labor protection commission, its structure, operating procedures, and so on. This document is the main one and is what the members of the commission and the management of the organization are guided by.

The Labor Code of the Russian Federation has a special norm - Art. 218 of the law. It establishes the right of every employer to create a specified body to protect the rights of employees. Also, to develop this rule of law, a letter from the Ministry of Labor and Social Development was created.

The listed acts are the regulatory framework for the creation and activities of the commission. However, its creation may be due to several reasons:

Compliance with the interests of the trade union. Trade union organizations always speak out in defense of workers. This also applies to compliance with labor safety regulations. Therefore, a trade union organization may require the creation of a commission. And the employer will not be able to refuse this;
At the employer's own initiative. As a rule, this happens in large enterprises. The creation of this body makes it possible to resolve emerging disputes and control the situation related to the safety of labor processes.

Thus, the initiative can come from both the organization’s staff and the employer. It should be noted that the work of the body meets the interests of both parties. After all, the employer, with the help of trade union representatives, will be able to take timely measures to improve working conditions and bring workplaces into compliance with safety standards.

Composition of the labor protection commission in the organization

The number of participants in the body, as well as the structure of its composition, are important. Therefore, these issues should be spelled out in great detail in the regulations. According to the requirements of the law, the regulations must provide places for representatives of the employer and the trade union body.

Each member has one vote. This balance of power and equality is aimed at respecting the interests of all parties. If the organization does not have a trade union body, other representatives of the team may participate in the work of the commission. They will act on behalf of all personnel and ensure the proper level of labor protection.

Necessary regulations for drawing up regulations on the labor safety commission

The regulatory framework for creating the provision is indicated above. Representatives of the parties can directly develop it. However, there is an order of the Ministry of Labor, which approved a standard sample of the specified document. At the same time, special orders and other administrative documents should not be issued. Only one order is enough - to put into force the regulations on the labor protection body.

In accordance with the ministry's letter, the structure of the document should be as follows:

The part that describes the general features of the act;
It is necessary to describe in detail the tasks for which the specified body is created at the enterprise;
The functions of the body are indicated in a separate section and listed point by point;
The powers possessed by the specified body.

These are standard sections, but each employer has the right to modify the structure of the document, adapting it to its own characteristics.

Sample regulations on the labor safety commission in 2020

The structure of the regulations on the labor protection commission is established by order of the ministry. In this case, the main sections are tasks and functions. Among the tasks, the most important ones should be listed:

Creation of algorithms for general actions of the organization and employee representatives to reduce the level of injuries and improve working conditions;
Members of the body are empowered to evaluate professional places. They are assessed in terms of minimizing harmful factors. Moreover, such an assessment is important, because non-compliance of working conditions with legal standards can lead to the suspension of the activities of the entire organization;
Joint activities together with the regular structure for occupational safety. They can develop measures to reduce production risks and compensate for health damage suffered by employees in connection with the performance of their professional duties.

These are the main tasks, which are defined in the order of the ministry.

This is the official sample. Therefore, it can be used in any organizations and enterprises. It is recommended to use exactly this structure without changing it.

https://youtu.be/w4pv6kI7RA8

OT Knowledge Testing Commission

Reasons for testing knowledge of labor protection requirements:

The employer is obliged to ensure that a knowledge test is carried out - Article 212 of the Labor Code of the Russian Federation;
The employee is required to undergo a knowledge test - Article 214 of the Labor Code of the Russian Federation.

This article addresses the following issues:

how knowledge of labor protection requirements is tested;
who conducts the knowledge test;
frequency;
what documents are drawn up.

The procedure for training in labor protection and testing knowledge of labor protection requirements for employees of organizations is approved by Resolution of the Ministry of Labor and Social Development and the Ministry of Education of the Russian Federation dated January 13, 2003 No. 1/29.

In accordance with the Training Procedure, all employees of organizations, within a month after being hired, as well as during their work activities at certain intervals, must undergo occupational safety training and testing of knowledge of occupational safety requirements.

Managers and specialists undergo knowledge testing at least once every 3 years (clause 3.2 of Resolution of the Ministry of Labor and Ministry of Education No. 1/29). The frequency of testing workers' knowledge is normatively fixed for each specific type of work. Clause 2.2.3. Resolution of the Ministry of Labor and the Ministry of Education No. 1/29 states that the employer himself establishes the procedure and frequency of testing knowledge of labor protection requirements for blue-collar workers, guided by the requirements of the state Labor Safety Rules governing the safety of specific types of work. It is recommended to test workers’ knowledge of labor safety requirements annually. Thus, it will be possible to maintain the required level of knowledge of workers and provide additional measures to reduce occupational injuries and the level of occupational risk in the workplace.

The first persons of the companies, the head of the organization, his deputies in charge of labor protection issues, technical director, chief engineer, labor protection specialists, persons responsible for the state of labor protection in the areas (divisions) entrusted to them, persons conducting labor safety briefings, – All of them are tested on their knowledge of labor protection requirements at the educational center where they were trained.

In educational centers, the commissions for testing knowledge of labor protection requirements include managers and teachers of these organizations.

Managers and specialists of organizations who are not responsible for organizing labor protection work, and blue-collar workers can undergo training and knowledge testing within the organization. To test knowledge of labor protection requirements, organizations can create their own commissions to test knowledge of labor protection requirements. The main task of the knowledge testing commission is to check whether the level of knowledge of the organization’s employees in the field of labor protection is sufficient for them to safely perform their work functions in accordance with state requirements in the field of labor protection.

The knowledge testing commission is created by order of the head of the organization - order form.

The commission for testing knowledge of labor protection requirements for employees of an organization must consist of at least three people.

The training of members of the knowledge testing commission is subject to special requirements in the field of labor protection. Members of the commission for testing occupational safety knowledge must also undergo training and testing of knowledge of labor protection requirements at a licensed training center. An educational center must be included in the state register of accredited organizations providing services in the field of labor protection and have a license to conduct educational activities. Currently, members of knowledge testing commissions at the Occupational Safety and Health Education Center are trained and tested for knowledge of occupational safety requirements according to a 40-hour program.

Only employees who have undergone training and testing of knowledge of labor protection requirements at the educational center can be included in the commission. (including those who have completed distance learning) For the work of the commission to test knowledge of labor protection requirements, a commission chairman, deputy (deputy) chairman, secretary and members of the commission are appointed. The chairman of the commission may be the head of the organization or his deputy, who oversees issues in the field of labor protection; for example, for separate divisions, the chairman of the commission may be the head of the division. The deputy chairman performs the functions of the chairman of the commission during his absence, therefore, first assistants, chief and leading specialists are appointed as deputy chairmen of the commission, there may be several of them (it all depends on the number of employees and the specifics of the organization’s work). The secretary may be a labor protection specialist. The responsibilities of the secretary include maintaining, registering and storing documents drawn up during the knowledge test. If the organization does not have a labor protection specialist (if the number of employees is less than 50 people), the functions of the commission secretary, by decision of the chairman, can be assigned to any member of the commission.

In case of absence, vacation or illness of one of the commission members, in order not to paralyze the work of the knowledge testing commission, it is recommended to train and create a commission of five to six people. This point is relevant for small organizations. To ensure a reduction in industrial injuries and maintain healthy and safe working conditions in the organization, the work of the knowledge testing commission must be permanent (continuous) in nature. In its work, the commission, when checking the knowledge of labor protection requirements of managers and specialists, evaluates the employee’s knowledge of regulatory legal acts on labor protection, ensuring and complying with the requirements of which is his responsibility, taking into account job responsibilities and the nature of production activities. Testing the knowledge of blue-collar workers is carried out to the extent of knowledge of the requirements of labor protection rules and instructions.

The form of testing knowledge of labor protection requirements may be different. Depending on the order established in the organization. For example, oral, written or using personal computers and special programs. If the decision of the commission establishes that the employee showed a satisfactory result during the test and has a sufficient knowledge in the field of labor protection, then such employee is considered to have passed the knowledge test. If the commission has doubts about the sufficiency of the employee’s training and level of knowledge, and such employee showed unsatisfactory results during the knowledge test, then such employee is considered to have failed the knowledge test.

Based on the results of the knowledge test, a protocol is drawn up. The protocol contains basic information about the commission and the person being inspected. The results of the knowledge test (pass/fail) are reflected in the protocol. The protocol is signed by the person being checked, the chairman and members of the commission - the form of the protocol.

The commission for testing knowledge of labor protection requirements, in accordance with Article 76 of the Labor Code of the Russian Federation, must submit a petition to the head of the organization to remove from work (not allow to work) an employee who has not passed the test of knowledge of labor protection requirements. The employee is suspended for the entire period of time until he successfully passes the knowledge test. A repeated knowledge test must be completed no later than one month from the date of failure to pass the exam. No wages will be accrued during the period of suspension. Employees who successfully pass the test of knowledge of labor protection requirements are issued a certificate signed by the chairman of the commission, certified by the seal of the organization.

You should be aware of the existence of a non-mandatory document - GOST 12.0.004-2015 System of Occupational Safety Standards (OSSS). Organization of occupational safety training. General provisions.

Update: June 2, 2020

In addition to many responsibilities in the field of labor protection, a Russian employer has the right to create a commission on labor protection, granting this body the authority to jointly with employees work in the field of ensuring safety at work. Employees can also act as initiators of the creation of such a body. The specific powers and procedure for the activities of such a body should be regulated by the regulations on the labor protection commission. Let's consider the main points in its development and adoption.

What is the protocol for?

Based on the information included in the protocol for testing knowledge on labor protection, the employee is issued or not issued (extended or not renewed) the appropriate labor protection certificate, and he is allowed to work or sent for retraining.

Everything that happens during meetings of the safety commissions is recorded in the minutes. By reviewing the minutes, you can understand what decisions were discussed and made.

The form of the minutes depends on the purpose of the meeting and the type of commission. The minutes of the next meeting of the labor safety commission can be drawn up in the standard “listened - decided” form for office work. The protocol for testing knowledge on labor protection is drawn up in accordance with the form given in Appendix 1 to Procedure 1/29.

Sample of filling out a protocol for testing knowledge of labor protection requirements:

The time for drawing up and filling out minutes depends on the type of meeting. Typically, the minutes of a meeting of the labor safety commission are drawn up after its completion. During the meeting, the secretary takes notes (takes notes, takes shorthand notes, keeps a dictaphone recording), then draws up the document within 1–3 days.

If the form and content of the protocol are known in advance, as in the case of testing knowledge on labor protection (the purpose of the meeting, its participants - members of the commission and subjects are known, the form of the protocol is given in Order 1/29), then the forms in the required quantity are prepared in advance. During the meeting, the columns “Result of the knowledge test” and “Signature of the person being tested” are filled in. This is especially important when large groups of students come to the exam, collecting signatures from them after the exam will be problematic.

Occupational Safety and Health Commission

The corresponding opportunity to create this body is enshrined in Art. 218 Labor Code of the Russian Federation.

As follows from this norm, the composition of the commission is formed from both representatives of the employer and representatives of the interests of employees. Formation is carried out on an equal basis.

The main goals of creating such a body at the enterprise are to combine efforts to:

compliance with industrial safety requirements;
prevention of injuries at work;
conducting joint inspections on labor safety issues at the enterprise.

The number of commission members is determined by the parties depending on the specific nature of work for each employer. The parties nominate their representatives to the commission, and the final composition of members is approved by order of the employer. A chairman is elected from the members of the commission.

The procedure for the commission's activities is regulated by regulations and a work plan, which are adopted by the commission independently and approved by its chairman.

Regulations on the Labor Safety Commission

The task of organizing joint work by the employer and employees to ensure occupational safety and preserve the life and health of workers is solved through the adoption of a local act designed to coordinate the relevant actions and activities of the parties. Such a local act is the regulation on the labor protection commission.

On June 24, 2014, the Ministry of Labor approved the Model Regulations on the said commission (hereinafter referred to as the Model Regulations), which should be taken into account when developing and adopting the corresponding local act at a specific enterprise.

The standard provision contains:

tasks;
functions;
rights of commission members;
order of formation and activity.

Among the tasks of the commission are the following:

adoption of a joint work plan to ensure occupational safety;
organization of joint control over the state of working conditions in production;
interaction with the labor protection service in matters of informing workers on labor safety issues.

The functions of the commission include, in particular:

taking into account proposals from the employer, employees, and trade unions to improve safety at work;
assistance to the employer in training workers in occupational safety skills;
sending, based on the results of inspections, proposals to the employer to bring working conditions into compliance with the requirements of legal acts;
informing employees of information about measures taken to improve working conditions, the results of a special assessment of such conditions, current standards for the provision of personal protective equipment;
assistance to the employer’s labor protection service in organizing medical examinations, considering problems of financial support for labor protection measures, as well as introducing new equipment and technologies.

Regulations on the creation of a labor protection committee: document structure

The local act establishing the functionality of the body contains four points.

The following structure is required during development:

general provisions. This is the first section, it indicates on the basis of what standards the assigned task is carried out;
what tasks are defined;
organ functions;
list of rights of representatives.

Important ! A sample can be found on the Internet using the information from this article.

General provisions

The section displays the following information:

what goals, objectives and functions are regulated by the document;
the created document is included in the local acts that provide the occupational safety management system;
the main nuances of functioning are affiliate programs in the social sphere;
enterprises with which it is necessary to work (supervision, trade union structures, etc.);
what provisions should be followed;
on whose initiative the commission was created;
determining the amount of composition;
election of the chairman and members;
work regulations;
training members of the commission and the chairman in the field of occupational safety, and passing tests for knowledge of the rules.

Tasks

List of tasks displayed in position:

ensuring the fulfillment of tasks from safety standards, preventive measures taking into account changes;
Carrying out inspections together with management. The schedule is approved separately;
reporting on task performance;
interaction with the OT bureau.

Position

Functions

Responsibilities recommended by the Ministry of Labor:

acceptance for consideration of proposals from management to ensure safety requirements;
providing methodological assistance in training;
participation in inspections of workplaces for compliance with new standards;
providing employees with reliable information on occupational safety, informing them about the special assessment of workplaces at enterprises, institutions and organizations;
assistance in conducting medical examinations;
control over the correct distribution of therapeutic and preventive nutrition;
issuing proposals to the administration for improving safety work, encouraging employees, protecting their lives, reducing the level of influence of negative environments in the workplace;
formulating proposals for drawing up internal standards for enterprises, structures, including offices, educational and general education structures.

Rights

In order to comply with standards (rules, GOSTs, OSTs and other regulations), the OSH commission has the rights to:

obtaining reliable information about the conditions in which labor activities are carried out in the workplace;
familiarization with the information presented at meetings, including violations committed by employees during the work process;
providing proposals to the collective agreement, participating in forums;
issuing proposals to management to encourage employees who comply with the requirements of regulatory documents on occupational safety and health and promote safety in this area;
participation in labor disputes related to safety;
carrying out inspections on the use of personal protective equipment and personal protective equipment when performing complex technological operations.

Important ! The creation of a commission on labor protection facilitates the work of engineers in this area and contributes to the development of a concept for creating a safe work process. With a systematic approach you can achieve good results.

Regulations on the Labor Safety Commission

One of the types of documents that are approved by the Ministry of Labor of the Russian Federation according to accepted criteria is the regulation on the committee. The program was developed in accordance with the Labor Code of the Russian Federation, and in particular, Art. 218. Thanks to the committee, management activities are carried out to protect the labor process. It also enables employees themselves to directly participate in the management of occupational safety and health, which improves partnership within the team.

The Committee is engaged in the management of protection along with various specialized organizations. It is regulated in a strict manner with prescribed standards and other legal acts of the Russian Federation.

This provision is approved by issuing an order from the manager.

Reasons for creating a commission on labor protection in an organization

A commission is created in an organization to manage the labor protection of employees. It should be noted that the committee is formed on a voluntary basis; both the employer and employees or trade unions can take the initiative in creating it.

The structure within the team allows for coordinating actions in the organization between the employer and its employees to protect the safety of the labor process and prevent the occurrence of injuries and emergency situations in the workplace that pose a danger to the health of the employee. The commission also monitors the conditions in which the employee works. After completing the inspections, the committee conveys the information received during the procedure to the personnel.

Composition of the labor protection commission in the organization

Typically, the committee includes:

Employees representing the employer's organization;
Employees who represent a trade union organization or other structural department for the protection of the labor process of workers.

Each party nominating its representatives to the committee has one vote.

Necessary regulations for drawing up regulations on the labor safety commission

In order to formalize the regulations on the committee for the protection of the work process, it is necessary to have the relevant regulations. To carry out the activities of the commission, it is necessary to apply a separate provision, which is regulated in the second paragraph of the Appendix to the order of the Ministry of Labor of the Russian Federation. The document is accepted on the basis of a standard provision, which is approved by the relevant order.

In turn, the Ministry prescribes how the document should be drawn up.

Sample regulations on the labor safety commission in 2020

The structure of the regulation on the labor safety commission should consist of the following elements:

General provisions section;
Section of the tasks of the convened commission;
Committee functions section;
Section on the competence of the body.

The first section of the document reveals the wording of general provisions that are guided by regulations. It outlines who is elected to the committee and on what grounds, what rights they have and what activities they must carry out to protect the labor process of employees of the organization over which they are controlled.

Section 2 identifies the main tasks:

Carrying out the development of methods of management-related activities, while collaborating with various organizations that are involved in protecting the work process of employees in the workplace;
Job Suitability Reviews - Perform detailed reports to provide information to supervisor;
Work to inform workers about safety precautions, possible harmful conditions and the risk of health problems, as well as information regarding compensation charges in the event of a work-related injury.

Completing these tasks is a prerequisite for the full work of the committee, which is aimed at improving the life of staff.

The functional responsibilities indicate all the necessary actions that must be performed by the commission for the fruitfulness of the activities carried out. These functional responsibilities are approved by the Ministry of Labor of the Russian Federation.

In addition to the tasks and functions that the committee must use in its activities, rights are also fixed.

This section includes the exercise of the following rights:

Receive the necessary information about the work of employees, preventive measures and the presence of hazardous factors for the health of workers;
Familiarization with violations of labor standards by employees of the organization;
Participate in collective decision making;
Encourage employees of the organization;
Influence the resolution of various disputes.

In what cases is it necessary to issue an order on a labor safety commission? How to draw up this document and who exactly should be included in it? This is discussed in our consultation. We also provide a sample of such an order from the employer.

Who is included in the

The certification council is created from among specialists from the following bodies:

executive power;
state supervision;
local government;
trade union organization;
authorized representative authorities;
head of the organization.

Work of the commission

The main document defining the functioning of the commission is the employer’s order. The committee for testing knowledge of occupational safety requirements in an organization must consist of 3 or more persons. If for a micro-enterprise 3 members of the working group are enough, then in large organizations the size of the committee is assigned based on the number of employees.

The committee must include a representative from the administrative staff and from among the subordinates. Also, the trade union organization offers its representative to protect the interests of the employee.

Composition of the commission

The composition includes a chairman, deputy, secretary and members of the current group. The main selection criterion is knowledge of the basic requirements and instructions for occupational safety. Members of the working group must be competent in all matters of employee certification and act in the interests of protecting the livelihoods of employees.

Note! Based on the results of the certification work, a protocol is drawn up, which records all aspects of the committee’s work.

What the law says

Based on Art. 218 of the Labor Code of the Russian Federation, an order to create a commission on labor protection can be initiated:

management of the enterprise;
employees;
their representative body.

Thus, from the literal interpretation of this norm, we can conclude that the commission in question is an optional structure in the enterprise. But if one of the parties is in favor of its creation, then it is necessary to issue an order on the composition of the labor protection commission.

When developing an order on the work of the labor protection commission, you can be guided by the order of the Ministry of Labor of Russia dated June 24, 2014 No. 412n. It establishes a standard provision for such a commission.

What does the commission do? It primarily guides the general actions of management and staff:

to ensure labor safety standards and regulations;
prevention of injuries and occupational illnesses;
organizes inspections of labor conditions and labor protection at workplaces;
notifies personnel of the results of such checks;
accumulates proposals for the section of the collective agreement (agreement) on labor protection.

The order under consideration on the appointment of a labor safety commission has 2 important features of its adoption: It is necessary to take into account:

Opinion of a trade union cell or other representative body of workers.
The specifics of the enterprise's activities.

How to write and approve a document

Order on the creation of a labor protection commission

The regulations on the work of the labor safety commission are prepared by a person appointed by management. To do this, it is proposed to use the following algorithm:

the director appoints someone responsible for the development;
regulatory and other legal acts are studied;
direct preparation;
checking the contents of the local act by the chief engineer of the enterprise or manager;
carrying out an examination of the project. Submitted for consideration to the legal department;
identification of deficiencies and elimination of shortcomings;
signing of the updated version by the management team.

Document form

The mandatory form of order on the labor protection committee/commission has not been approved by the Ministry of Labor. There is also no form for such an order recommended by this department. Therefore, it is necessary to be guided by the general rules for drawing up such orders adopted at a particular enterprise.

The following shows a standard sample order for a labor safety commission:

Limited Liability Company "Guru"

labor protection of workers

2. Determine the following composition of the labor protection commission:

— occupational safety specialist V.Yu. Pavlov;

- Head of HR Department I.Yu. Pirogov.

3. Entrust control over the implementation of this order to Deputy General Director E.A. Shirokov.

The following have been familiarized with the order:

Head of HR Department____________Pirogov____________/I.Yu. Pirogova/

Occupational safety specialist____________Pavlov____________/V.Yu. Pavlov/

You can download the order on the labor safety commission from our website using the direct link here.

Order on the creation of a commission to test knowledge of labor protection requirements

Certificate of testing knowledge of labor protection requirements

The legislation of the Russian Federation defines two terms: a commission on occupational safety and a commission on testing knowledge of occupational safety requirements.

The order is issued in any form. The structure should have the following:

full name of the organization;
it is noted that this is an order;
primary requirements;
last names, first names and patronymics of members with their official responsibilities.

When placing an order, you need to pay attention to the different purposes of the two operating groups. According to the resolution of the Ministry of Labor and the Ministry of Education, within the enterprise, the manager is obliged to organize a committee to test employees’ knowledge of occupational safety requirements and instructions.

In the order, indicate the purpose of forming the working group; the main mission is to implement the regulations of the Labor Code of the Russian Federation.

The main text notes personnel and documents regulating the work of the composition. A deadline is set for responsible persons to familiarize themselves with the order. It is noted who should control the execution of this order.

Sample order

Why is a labor safety commission created in an organization?

The creation of a labor safety commission is a procedure regulated by Art. 218 Labor Code of the Russian Federation. This commission can be formed voluntarily at the initiative of the employer, employees or trade union.

The corresponding internal corporate structure is designed to coordinate the joint actions of the employer company and employees aimed at ensuring the requirements of legislation in the field of labor protection, as well as the prevention of injuries at work and occupational diseases.

In addition, the commission checks the conditions in which employees work, and also informs them about the results of these checks. Another task of the labor protection committee (commission) is to collect proposals for the inclusion of certain standards in the collective agreement.

How to draw up a protocol for testing knowledge on labor protection

The secretary prepares the required number of copies of the protocol in advance. It depends on how many copies will be issued to examinees or their management. For example, if the exam is conducted in a workshop, 2 protocols can be drawn up: one remains with the commission, the second is issued to the workshop's safety department. If the exam is held at a training center for representatives of different companies, the number of protocols will correspond to their number plus one for the training center.

The protocol, which remains in the knowledge testing commission, is very important. If a trained employee loses his occupational safety certificate, it can be restored based on the information entered in this document.

The protocol number is the serial number of the commission meeting. If it is permanent, then serial numbers are assigned to documents during the calendar year. If its validity period is shorter, then within this period.

To fill out the introductory part, you need to fill in the lines suggested in the recommended form of the document, guided by the interlinear text. The main part is a table that shows:

Full name of the examinees;
their positions;
names of departments, enterprises, and other structural units from which they were sent for the exam;
result (the column remains empty and is filled in at the meeting based on factual information);
the reason why knowledge testing became necessary (for example, initial, repeated training).

There must be a space for the signature of the person taking the exam. It is necessary in any case - even if the exam is not passed. This is evidence that the person was present at the exam and the grade was not given in absentia.

Since the protocol for testing knowledge on labor protection is filled out during the meeting, making notes in pen on a printed basis is not a violation of office work requirements. The chairman and members of the commission sign the minutes at the end of the meeting.

In some manuals you can find a recommendation to fill out a protocol for testing knowledge on labor protection at the end of the meeting. In practice this is not always convenient. Usually, subjects come up to answer one by one, based on the results of the answer, an o is immediately entered into the protocol, the subject immediately signs in the protocol and can be free. To complete the minutes after the meeting, you will have to detain all exam participants until the papers are ready. In addition, the likelihood of a technical error by the secretary increases, who will rush to make “pass/fail” entries.

Regulatory documentation does not clearly regulate this issue - clause 3.6 of Procedure 1/29 simply indicates the need to draw up a protocol, for example, after training on labor protection for managers and specialists. So the commissions act at their own discretion in this matter.

The completed protocol for testing knowledge on labor protection is recorded in the logbook. It is conducted in any form. The journal helps to avoid errors in continuous numbering and makes it easier to find the necessary documents. Usually it indicates:

serial number of the record;
protocol number and date when it was drawn up;
date of registration of the protocol in the journal;
signature of the responsible person.

Section 1: General Provisions

This section of the regulations on the labor safety commission includes language reflecting:

that the regulation approved by the management of the employing company regulates the tasks, functions, and rights of the labor protection commission;
that the committee created by the employer is an element of the occupational safety management system at the enterprise, as well as one of the internal corporate forms of employee participation in ensuring the operation of this system;
that the committee created by the employer is designed to function on the basis of the principles of social partnership;
that the commission interacts with regional authorities on labor protection issues, state supervisory authorities, as well as with competent trade union structures;
that the commission in its work is guided by the provisions of legal acts at the federal and regional levels, industry and other agreements, local regulatory sources, and a collective agreement.
that the commission is formed at the initiative of the employer company, employees or trade union, and its composition is represented by employees of the company and the trade union on a parity basis;
how the size of the commission is determined, and how representatives of the employer, employees or trade union are appointed to its composition;
the procedure for electing the chairman of the commission, his deputy, and the secretary of the commission;
that the commission operates in accordance with the established regulations, as well as the plan, which are approved by the chairman;
that commission members are required to undergo required employer-sponsored safety training;
the procedure for reporting by the commission to a trade union or other competent organization about the work done;
the procedure for changing representatives of the trade union and the employer on the commission.

Compound

The commission must consist of at least three people.
The exact number of staff depends directly on the number of employees on staff of the enterprise. The preparedness of all commission members must correspond to a level that allows testing the labor protection knowledge of other workers.

By law, the commission must have an equal number of management representatives and employee representatives. The head does not appoint a chairman.

The chairman, as well as his deputies, are elected by the composition itself immediately after the appointment of the commission.

After the commission checks the knowledge of labor protection of a particular employee, they fill out and issue the appropriate certificate.

How is an order for creation issued?

Testing knowledge of labor protection is carried out according to the standards established by law and includes the following documents, which must be completed:

Order on the appointment of a commission.
A protocol of a meeting.
Special stitched and numbered log book.
An inspection schedule, which is fixed by the internal regulations of the organization.

In any case, the primary document on the basis of which the commission is assembled is the order for its appointment.

The committee's work plan is published every calendar year. However, as long as there is no order to appoint a committee, no plan can be issued.

The order does not have a strictly established form and is written in free form, but in compliance with the rules of document flow. First of all, the order indicates the name of the organization, as well as its form.

Then the word “Order” is written in the center, and then the name of the document. The document number and the date of its preparation are also indicated at the top.

Then, in the main text there should be a reference to the legislative act according to which it is necessary to create such a committee.

This is both an order of the Ministry of Labor and a document of the Ministry of Education of the Russian Federation.

Then “I order” is written in large letters, after which the duties of the commission members are listed. These include:

Create a commission, which will include all the members listed in the order.
The time frame within which, according to the order, the committee must conduct training and knowledge testing for new employees, as well as the frequency of this procedure and scheduled training for existing employees.
Bring all the information in the order to the persons mentioned in it.
Appoint a person who will monitor the implementation of this order. Most often, this is the head of the enterprise himself.
This is followed by the director's signature.

After this, it is necessary to familiarize all members of the commission with the order against signature. The deadline for this is established by law - 10 days from the date of signing the order. During this time, all employees mentioned in the document must sign.

execution of an order to create a commission to test knowledge of labor protection - word.

Section 2: Tasks of the Commission

The main tasks of the labor protection commission, which must be reflected in the regulations:

development of scenarios for joint actions of the employer company, trade union and other competent structures that are aimed at ensuring the requirements established in labor protection laws, preventing industrial injuries and occupational diseases;
carrying out inspections of workplaces in the company, preparing analytical reports based on the results of relevant activities, sending proposals to the employer to optimize working conditions;
interaction with the labor protection service established by the company in matters of informing employees about working conditions and safety, health risks, legally guaranteed compensation for work in harmful and dangerous conditions, and the use of personal protective equipment.

Extract from the protocol

The rules of record keeping permit making extracts from the protocol. This opportunity is used when it is impossible or impractical to disclose all the information included in the protocol (for example, the protocol has 15 sheets, but the information needs one paragraph).

The extract contains the full introductory part of the document and information of interest to the applicant. Instead of signatures, the secretary puts a mark on the certification of the copy and the company seal.

In relation to occupational safety knowledge testing protocols, this option is rarely used. When the groups are small, it is easier to photocopy the finished protocol and put a stamp on it. Since protocols most often have to be copied during preparation for an inspection of government agencies, this option is more “visual” - the signatures of representatives of government agencies are visible.

Section 3: Commission functions

The Ministry of Labor prescribes the following functions for the labor protection commission:

studying proposals from the employer, employees or trade union to formulate recommendations for improving working conditions at the enterprise;
assistance to the employing company in organizing occupational safety training and conducting briefings;
participation in inspections of employee working conditions, development of recommendations for their improvement;
providing employees with information about measures aimed at improving working conditions, preventing injuries at work, and occupational diseases;
providing employees with information about the results of a special assessment of working conditions;
providing employees with information about the standards for the supply of neutralizing substances, protective clothing, footwear, protective equipment, as well as their use;
assistance to the occupational safety service in conducting medical examinations when hiring employees;
assistance in providing employees with free milk and other food products required when working in hazardous conditions;
assistance to the occupational safety service in considering aspects of financing activities in the field of occupational safety, implementing social insurance for employees, exercising control over the expenditure of corporate funds spent on the prevention of injuries at work and occupational diseases;
assistance to the occupational safety service in improving production infrastructure, updating equipment on production lines in order to improve the safety of working conditions, as well as reduce working positions with hazardous working conditions;
formation and submission to the employing company of proposals regarding the improvement of algorithms for carrying out work on labor protection and protection of the health of employees, the creation of mechanisms for rewarding employees who comply with labor safety requirements;
formation and submission to the employer, trade union or other competent body of proposals regarding the preparation of draft local sources of standards in the field of labor protection.

Section 4: Commission Rights

In the internal corporate regulations on the labor safety commission, the Ministry of Labor also requires that its rights, presented in the following list, be recorded:

the right to receive information from the labor safety service about conditions in the workplace, the prevention of injuries at work and occupational diseases, the presence of dangerous and harmful factors and measures to respond to them;
the right to get acquainted with information from company representatives on labor protection issues at commission meetings;
the right at commission meetings to get acquainted with information about violations of labor safety standards committed by employees, as well as to make proposals for responding to them;
the right to participate in the formation of a collective agreement on labor safety;
the right to submit proposals to the employer to reward employees for helping to improve working conditions;
the right to assistance in resolving labor disputes in those areas regulated by labor safety legislation.

conclusions

Labor protection is the basis of labor law. If a manager does not comply with all the rules prescribed by the Labor Code, then he faces serious administrative liability, and in some cases related to hazardous production, criminal liability.

In order to monitor the acquisition of knowledge by employees on labor protection at work, a commission must be created. To do this, an order from the head is published, which lists the composition of this committee.

If more than three people work in production, then the creation of such a committee is a mandatory condition for labor protection.