Recognition of the priority of safety of life and health of employees is the most important in the activities of labor protection services. That is why they put forward strict requirements for those who are responsible for the safety of work activities of workers of an entire production workshop, arranging testing events for them so that they, in turn, can qualitatively test the occupational safety knowledge of their wards.
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You will learn from this article how to correctly draw up a protocol for such checks, that it also indicates other nuances of its execution.
In what cases is it required?
The procedure for training and testing knowledge of occupational safety requirements for enterprise employees was approved by a joint resolution of the Ministry of Labor of the Russian Federation and the Ministry of Education of the Russian Federation dated January 13, 2003 No. 1/29. Managers and specialists of enterprises must undergo special training in labor protection:
- within the first month after employment;
- then - once every 3 years.
A specially formed commission checks the knowledge of OT requirements of company employees. It includes at least three people. They must undergo training at a specialized educational institution and have a diploma confirming their knowledge in the field of occupational safety.
The results of the examinations are recorded by the members of the commission in the protocol.
Reasons for drawing up
The regulatory rationale for drawing up the protocol is enshrined in the Procedure for training on labor protection and testing knowledge of labor protection requirements for employees of the organization, approved by Resolution of the Ministry of Labor of Russia and the Ministry of Education of Russia dated January 13, 2003 No. 1/29.
Resolution of the Ministry of Labor and the Ministry of Education in the Russian Federation No. 1/29 of January 13, 2003
It is this Resolution that details the main actions that must be carried out by managers, services, committees on workers’ labor issues, its safety and security, as well as the procedure for training and testing occupational safety knowledge.
Section III is entirely devoted to certification activities in this area, who should conduct them and when, how often and what the employee receives as a result of the audit. Clause 3.6 states that these results are documented using a protocol.
Design rules
A sample protocol for occupational safety training should contain the following sections:
- full name of the organization;
- Name;
- meeting date;
- composition of the commission: chairman, members;
- basis for drawing up (details of the order to create a permanent commission to monitor knowledge of occupational safety requirements);
- text: topic of the training program, number of hours, name list of workers with signatures for familiarization;
- signatures of the commission members.
Compilation rules
So, the protocol must be drawn up taking into account legal requirements. Thus, the document must disclose the required details:
- Full name of the enterprise where the examination is carried out.
- The name of the document, in our case “Protocol”.
- Date of the meeting/exam.
- Composition of the commission: indicate full name. chairman and members of the special commission.
- Reason for conducting a screening exam. It is necessary to indicate the details of the order or other instructions of the head on the creation of the commission.
- Text part. Here information is disclosed about the training program, the number of hours completed, a list of employees who completed the training (with signatures in the information).
- Signatures of the commission members.
A sample training protocol on labor protection is drawn up at the end of the exam. Employees who have passed the examination must put their signature in a specially designated column. Thus, they confirm the fact of testing knowledge on occupational safety.
The document is always drawn up in two copies. Please note that employee signatures must be affixed in both versions. One of the ready-made protocols must be kept by a labor safety inspector or another employee who is assigned the corresponding responsibilities at the enterprise. The second copy should be transferred to the HR department for safekeeping.
Please note that the document must be registered. It is assigned an individual number. Such requirements provide for provisions on the organization and management of office work in the organization. To register documentation of this category, you will have to create a separate logbook. Moreover, it can be of any shape.
Sample protocol for occupational safety training
Employer's liability
The employer must provide training, control and completion of documentation and is responsible for improper implementation of these requirements. In this regard, errors in papers are not allowed. If the inspection bodies identify violations in their preparation, the blame will fall entirely on the employer.
According to Art. 5.27 of the Code of Administrative Offenses of the Russian Federation, a citizen must not be allowed to work without prior training and verification of occupational safety requirements. A manager who violates this requirement may be fined. The fine is from 15 to 25 thousand rubles.
Minutes of the meeting of the commission for testing knowledge on labor protection issues
The minutes of the meeting are an internal document of the organization and are drawn up as the final act of testing knowledge. Such a copy is intended to check and evaluate the general level of personnel training by responsible specialists who have certain and confirmed knowledge in the field of labor protection and can carry out certification in relation to other employees of the enterprise.
Note! Such a document can be drawn up both in relation to a specific employee and in relation to a group of persons during group certification.
They can be compiled both during internal control of knowledge and during special training in educational institutions with an independent expert commission.
Responsibility of the employer for errors in the preparation
Since the employer draws up such an act during certification, direct responsibility for errors also lies with either the manager himself or his representative, who is responsible for compliance with labor safety standards and regulations.
A special completed extract from the knowledge test protocol
Such liability is established by labor legislation in the form of an administrative fine, as well as cancellation of the results of the audit, and the implementation of penalties is carried out by the state labor inspectorate. If clerical errors are left and such errors are identified, the inspectorate issues an order to eliminate the defects and errors within a certain period of time. If management does not carry out the correction within the established period of time, the results of the certification must be canceled and a date for a new inspection must be set.
Note! In addition, such persons are also subject to civil, disciplinary and even criminal liability in the event of forgery of such an act and the occurrence of negative consequences.
As a result, the knowledge testing protocol serves as a mandatory element of completing the verification procedure for assessing the level of knowledge in the field of ensuring occupational safety. The fact of drawing up such a document means the employee’s automatic admission to certain types of work and, at the same time, the fact of the responsibility of the inspectors and the acquired knowledge of such a worker.
How to register - filling procedure?
The standard form of the protocol is not established by federal legislation, however, when drawing it up, the responsible specialist for work safety must be guided by the GOST standards and norms for document flow, as well as the rules of internal document management at the enterprise.
At the same time, when drawing up this act, one should take into account the specifics of the events being carried out and introduce issues for consideration taking into account its topic - conducting training, control, holding a work safety day or selecting an authorized person require a different agenda and, accordingly, different conclusions.
Completed sample for a work day at the enterprise
A special feature of drawing up an act when holding a labor safety day in an organization is summing up the quality and quantity of measures taken in this area.
Monitoring is also carried out of the activities of the relevant services, the effectiveness of various departments, the degree of knowledge in this area of personnel, and the identified facts of shortcomings or violations that can lead to negative consequences.
By recording the conduct and implementation of measures, the commission comes to a conclusion about the effectiveness of the work safety day events and measures to improve them.
minutes of the meeting:
- about holding labor safety day –word.
on the selection of an OSH representative
The peculiarity of the protocol on the selection of a representative for occupational safety in an organization is its immediate goal - the appointment, in accordance with training standards, of a representative of employees (trade union organization) to conduct events in the field of labor safety.
In this case, the composition of the commission must take into account the opinion of the trade union organization and appoint an employee only after receiving the relevant knowledge.
In this case, the final protocol reflects the level of knowledge, skills and abilities in this area, as well as the results of testing, and voting is carried out on certain candidates who are selected by a simple majority of votes.
protocol on the election of an authorized person – word.
More protocol samples:
- about testing knowledge in OT - word;
- about conducting training in OT - word.
Drawing up and execution of minutes of meetings, meetings, conferences
Additionally, for persons invited to the meeting, the position held is indicated.
At meetings where there are a large number of participants, listing those present in the water part is impractical, therefore a separate list of those present at the meeting is compiled, and in the “attended” section the total number of those present is indicated, with reference to the attached list. For example: Appendix to the minutes of the conference of the KSPU labor collective dated March 23, 2004 No. 1 List of those present at the meeting of the KSPU labor collective on March 23, 2004 No./No. Full name. Structural unit, position Personal signature of the employee 1.
2. 3. 4 Secretary personal signature I.O. Last name The “attended” and “invited” sections are important for the protocol, because
affect the legal force of the document.
For minutes of collegial bodies and meetings, it is important to indicate the total number of members of the collegial body or labor collective required to be present.
The issues to be considered are listed in the “Agenda” section.
Protocol for the election of authorized persons for labor protection
In the entire team, it is necessary to select one employee who will be responsible for tasks related to labor protection. In some cases, a person is chosen not from the list of employees, but from members of the trade union.
This is not surprising, because in many matters this authorized person will have to represent the interests of individual employees. This person must have knowledge in the field, so he is trained in a special educational center at the expense of the organization. The election procedure is reflected step by step in a special protocol.
This document is a report and will serve as confirmation that the authorized person was actually selected and not appointed.
How are elections of authorized persons for labor protection carried out?
At any enterprise, those responsible for labor protection are the managers of the entire company and the heads of individual bodies. However, by choosing trusted employees, the main responsibilities in this area will be delegated to them. These workers will represent the collective, not the employer. The presence of this employee is mandatory based on Article 370.
For the election procedure, a general meeting of employees is appointed. Such a meeting must have its own chairman as well as a secretary. Everyone present must familiarize themselves with the agenda. The list of candidates is announced. After this, an analysis is carried out. Every action is recorded in a protocol. In accident investigations, it will be possible to request extracts from the minutes showing exactly who was selected at the meeting.
Rights of the Occupational Safety and Health Commissioner
Any labor protection representative from the workforce has quite a lot of rights. For example, it can monitor employers to ensure they comply with labor laws. If necessary, an authorized person can order an examination, which will be carried out by an independent commission on safety issues at the enterprise.
It is worth noting other rights of this employee representing the team:
- Participation in the investigation of an accident;
- Obtaining information from employers about safety conditions in the organization;
- Protection of workers' rights;
- Participation in labor disputes related to violation of working conditions of employees.
Work plan of the occupational safety representative at the enterprise
To plan their work, trade unions often draw up step-by-step instructions that will help organize the activities of authorized persons.
To begin with, they plan to check the availability of regulations and their execution. Next, all premises in the organization are checked. It is important to ensure that workers themselves comply with labor safety standards.
Each employee must be provided with personal protective equipment - this also needs to be checked.
The plan may also include the following items:
- Participation in activities to prevent accidents;
- Informing employees about the presence of violations on their part or on the part of the employer;
- Organization of explanatory sessions and consultations.
The standard plan consists of several dozen points, each of which is important.
When authorized proxies for labor protection are selected, a protocol is drawn up. It indicates how many people were present, what was decided, and how many people voted for the corresponding candidate. At the end, the chairmen and the secretary must put their signatures.
Download protocol
Order on the appointment of an authorized person for labor protection
The order is written on behalf of the employer (for example, the general director). The date and its edition are recorded. According to the standard model, there should be a phrase stating that this order exists for the purpose of organizing control over the observance of the interests of employees.
After the word “I order” there is a list of orders related to the choice of the responsible person. Managers take control over the execution of such orders.
