Sample letter of recommendation for a business partner

Obtaining recommendations for potential new employees is a fair desire of employers when searching for candidates for vacant positions. Sometimes it is written in the text of the vacancy as a request, and then it is better to try to ensure its availability among other documents provided to the employer. The employer cannot refuse a candidate due to her absence, but there will be those applicants who will fulfill this request, and their chances of getting a new position will be much higher.

What is a recommendation?

A recommendation from a place of work is a review, a characteristic provided to an employee by an employer in order to confirm his work experience in the organization and describe the professional skills and personal characteristics of a specialist demonstrated in the performance of his job duties.
It can be provided orally or in writing. In the first case, HR managers independently contact the recommender, asking him questions about the candidate. In the second, the time for the recruiter to obtain additional information about the applicant is significantly reduced, since it is received in the form of a letter of recommendation.

# Are recommendations needed on a resume?

The column is not required; only 19% of employers require references from previous places. They are mainly necessary for professions that involve working with children, protecting values ​​and leadership positions.

Expert opinion

Ekaterina Troitskaya

HR manager

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Recommendations force people to take a closer look at you than at candidates without positive characteristics.

The importance of recommendations for a boss when hiring an employee

The employer asks for references, if necessary. But by indicating them in advance, you give the manager the opportunity to check the accuracy of the data in the resume.

Warn the recommender about transferring his contacts before the next employment, since open disclosure of personal data is against the law (public contacts can be disclosed).

Letter of recommendation

For an employer, receiving a recommendation can be either a pure formality or a significant stage in the selection of candidates. Thanks to it, the future employer concludes that the applicant is trustworthy and has no conflicts at previous places of work, because a brawler or a slacker is unlikely to be able to receive recommendations, especially on official letterhead with the organization’s seal. At the same time, recruiters understand that with current technical capabilities, you may be faced with providing a high-quality fake, but this can be easily verified with one call to the company.

For a job seeker, a letter of recommendation from an employer is an excellent addition to a resume, since it is not his personal assessment of his own professional qualities, but
the opinion of those who worked with him in solving real work problems.
Recommendation-characteristics can be drawn up by different specialists of the enterprise. But it is important for the employee that it is signed by the immediate supervisor. The higher the status of the recommender, the greater the weight and significance of the presented characteristic. Letters signed by the top officials of the organization or the general director are of greatest value But not everyone has the opportunity to get them.

Recommendations for top managers provided by colleagues of equal status look illogical. Also, reviews received from managers under whose direct subordination the specialist has never been will have less weight.

# Who can give recommendations

Any person from the work team has the right to compose a description or write a response about the work. If you have just finished studying and are a university graduate, then the dean of the faculty or the supervisor of the internship will be suitable for drawing up a profile.

How competent and significant the review will be depends on the status of the recommender. The survey showed whose characteristics are most valuable to a personnel officer:

Writing rules

A recommendation is the same type of business paper as a testimonial or review. Therefore, when preparing, it is necessary to comply with the general requirements for its preparation.

Letter of recommendation form

How to write a letter of recommendation so that it is favorably received by the addressee? There are two main forms of letters depending on who exactly is the object of the characterization: either the employee or the organization itself.

As a rule, the document is drawn up
on the letterhead of the enterprise indicating its details .
But there are some cases when the recommender may be a private person. In this case, there may be no form as such, and the author himself chooses the form for presenting information. Most often, this option is used when it is necessary to provide protection to a well-known person. A letter of recommendation (a sample is given below) from one organization to another is of particular importance at the beginning of cooperation, when sending commercial proposals, in order to confirm the quality of the services provided.

To characterize the company, a review from an ordinary buyer – an individual – can be used. An example of this is the reviews on the pages of online stores, which are written by people solely at their own request and in free form, containing information about the quality of service and recommendations for cooperation.

Design rules

Since a recommendation is a type of business message, when preparing it, standard requirements for the preparation of business papers , namely:

• use of the official letterhead of the organization;
• indication of the organization's details;
• presence of a signature indicating the position, surname, first name and patronymic of the recommender.

Most often, a recommendation-characteristic is drawn up without indicating a specific company to which it will be submitted in the future. Therefore, instead of filling out the right side of the form indicating the recipient’s details, the standard phrase “For presentation at the place of requirement” is written.

Letter structure

There are no uniform requirements for the structure of the recommendations provided. Each employer draws it up at its own discretion, and sometimes creates a form of recommendation letter - a sample for structural units , to facilitate the task of providing references to resigning employees.

The document may include the following sections:

1. The general part with the details of the enterprise.
2. Introductory information about the company and confirmation of the employee’s period of work.
3. The main part with the employee's characteristics.
4. The final part with praise and compliments.
5. Visa of the person providing the information.

Recommendation from place of work: sample

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Letters of recommendation

We are proud of our clients, and they reciprocate our feelings!
In this section we have published only some reviews from clients who are already using our services. We will be glad to see you among our clients!

E.A. Parsin (Head of Security Department No. 6 of the Administration for the Volga Federal District of the Central Operational Center (branch) of the Federal State Unitary Enterprise "Security" of the Russian Guard)

08.11.2018
All organizations with which we enter into contracts undergo serious selection. The REFERENT Service Center also underwent such a selection when concluding an agreement for refilling cartridges and repairing office equipment. After a long period of working together, we can firmly say: REFERENT Service Center clearly fulfills contractual obligations, provides high-quality services for refilling cartridges and can be recommended as a reliable partner.

A.A.Igaev (Head of IT Department of Perfumery and Cosmetics)

07.11.2018
OJSC PKK "Vesna" has been cooperating with the Referent service center in the field of refilling cartridges, repairing computer and office equipment, and supplying consumables since 2020. Analyzing the results of joint activities, we can say that the operating principle of our partners is based on high-quality and prompt provision of services. I would especially like to note the customer focus of the service center and the ability to solve any, even non-standard, problems. We recommend REFERENT Service Center as a highly qualified class=”aligncenter” width=”724″ height=”1023″[/img]

Melnikova E.V. (Senior manager of the marketing and advertising department of the company CHACONA)

23.08.2018
Service has been a partner of Bookseller for eight years. For such a long time, SC “Referent” has proven itself to be a stable and reliable partner, providing high efficiency, reliability and a flexible approach to the Customer’s needs, never exceeding the deadlines for work, ensuring its high quality. I recommend Service as a conscientious partner and reliable supplier.

E.N. Elizarova (Director of MBOU School No. 102 in Samara)

08.06.2018
Administration of MBOU School No. 102 Samara expresses gratitude to Referent LLC for its long-term fruitful cooperation in the field of refilling and remanufacturing cartridges, supplying consumables and repairing office equipment. During our partnership, we have been able to repeatedly verify the reliability, professionalism and efficiency of resolving work issues. Technical staff of the service center provide competent advice in emergency situations and are always focused on solving complex customer problems. MBOU School No. 102 Samara recommends Referent LLC as a respectable and responsible organization.

Zavyalov A.V. (Director of PRAT KAMAZ)

21.11.2016
During the period of work with the Referent Service Center, the company’s employees have proven themselves to be positive. Their work meets the specified level, is performed with high quality and strictly on time. I would like to note the efficient work of our specialists and the efficiency of completing tasks, their attentive attitude towards the Customer, as well as their focus on further successful development and prosperity. During our cooperation with the Referent Service Center there were no complaints regarding maintenance and repairs. We hope for further fruitful business relations and recommend cooperation to others class=”aligncenter” width=”723″ height=”1024″[/img]

Valiev R.I. (Head of Sector Electroshield Plant)

20.02.2015
The Electroshield group of companies has been successfully cooperating with the REFERENT service center for more than 9 years. During this time, SC REFERENT has shown its ability to approach assigned tasks with full responsibility, perform work with high quality and on time. Our partner has established itself as a reliable supplier of services (repair of printing equipment, refilling cartridges) and original consumables. A distinctive feature of SC REFERENT is the high professionalism, organization of the company’s employees, strong team spirit, low prices, and high quality of services. Cooperation with the REFERENT service center allows you to significantly reduce costs without sacrificing quality. We recommend SC REFERENT as a reliable and stable business partner to all interested class=”aligncenter” width=”723″ height=”1024″[/img]

Abibulaev E.A. (Manager of the Samara branch of OJSC AKB Svyaz-Bank)

18.02.2015
I hereby confirm that the Samara branch of OJSC AKB Svyaz-Bank has been cooperating with Referent LLC for 1.5 years. During this time, it has proven itself to be a reliable supplier of consumables and services for computer and office equipment. The quality of service deserves high praise from us.

Uryupina T.A. (Head of the IT department of the branch of Rosgosstrakh LLC in the Samara region)

18.02.2015
The branch of Rosgosstrakh LLC in the Samara region has been cooperating with the service company since 2014. This Service Center was able to offer our company not only the best prices for its services, but also high quality and efficiency in their provision. The specialists of SC Referent demonstrated a high professional level and attentive attitude to the tasks set by Rosgosstrakh LLC. We recommend Referent SC as professional and customer-oriented class=”aligncenter” width=”717″ height=”1024″[/img]

Kolushev A.A. (Director of the Kryazhsky branch of Samara-Terminal LLC)

02.11.2012
Over the years of cooperation between our company and the REFERENT service center, the latter has established itself as a reliable supplier of computer equipment and consumables. Work on repair and maintenance of office equipment, refilling cartridges, is carried out by REFERENT specialists in the shortest possible time and with consistent quality. We recommend REFERENT company as a service provider class=”aligncenter” width=”725″ height=”1024″[/img]

Reznikov R.A. (Director for Information Technology of Volgaburmash OJSC)

19.10.2011
OJSC Volgaburmash has been cooperating with SC REFERENT for a long time. During this time, the service center has established itself as a reliable supplier of computer equipment and original consumables. Also, the service center specialists carry out repairs and maintenance of computer and office equipment, refilling cartridges, all work is carried out efficiently and in the shortest possible time. We express our gratitude to the REFERENT team for their conscientious attitude to work and look forward to long-term cooperation.

Khaertdinov R.G. (Head of the computer equipment operation department of Samara Bearing Plant OJSC)

20.04.2010
Service) is a partner of Samara Bearing Plant OJSC in the field of refilling cartridges, repairing computer and office equipment, and supplying consumables. During our cooperation, the service center has established itself as a reliable partner, capable of quickly and professionally solving any assigned tasks. We express our gratitude to the entire REFERENT team and hope for long-term cooperation.

Aksenova I.A. (Chief of Staff of the Bolsheglunitsky District Administration, Samara Region)

20.04.2010
The administration of the Bolsheglunitsky municipal district of the Samara region confirms the high quality of services provided (repair of office equipment and restoration of cartridges) and supplied goods (original cartridges, office equipment) by the REFERENT service center. We recommend cooperation with SO REFERENT to interested organizations.

Rogacheva N.V. (Director of Chelno-Vershinsky District Land Cadastre)

15.05.2009
The municipal unitary enterprise Chelno-Vershinsky District Land Cadastre has been cooperating with Referent LLC since 2006. Limited Liability Company "Referent" has established itself as a professional, competent and reliable business partner. Professionalism, reasonable prices, high quality of work in the field of installation and repair of computer equipment allow us to recommend partnership with Referent LLC to interested organizations.

Kazandaev P.V (Head of Administration of the Chelno-Vershinsky District of the Samara Region)

15.05.2009
The administration of the Chelno-Vershinsky municipal district of the Samara region has been cooperating with Referent LLC since 2003. During this time, it has established itself as a reliable supplier of computer and office equipment. Work on repairing office equipment and computers, refilling and restoring cartridges was carried out in the shortest possible time with consistently high quality. Prompt assistance from company employees in emergency situations, regular advisory support, and focus on solving complex customer problems are what distinguishes . We recommend Referent LLC for business cooperation; we are confident in the high professional potential and qualifications of the employees of this class=”aligncenter” width=”689″ height=”1024″[/img]

Sergeev A.P. (Head of USZN)

13.05.2009
During our cooperation, Referent Limited Liability Company has established itself as a reliable, professional and competent business partner. The Department of Social Protection of the Population of the Administration of the Municipal District of Chelno-Vershinsky thanks Referent LLC for reasonable prices, high quality of work, long-term cooperation in the field of supply and repair of computer equipment, and refilling cartridges. High quality of service, professionalism of employees, supply of reliable equipment allow us to confidently recommend Referent LLC to all interested organizations as a business partner.

Khafizova L.G. (Director of CJSC "Insurance", branch of the city of Samara)

04.05.2009
We hereby confirm that ZAO Insurance, a branch of the city of Samara, has been operating since 2003. successfully cooperates with Referent LLC in the field of supply of computer and office equipment, original consumables, as well as professional refilling and restoration of cartridges, repair of office equipment. LLC "Referent" fulfills its obligations in a timely manner; the company's personnel are attentive to clients' requests, to the preparation of documents and to providing them with comprehensive information support. We recommend it to those interested as a reliable and trusted partner.

Levin S.A. (Acting Director of the Samara branch of OJSC JSCB ROSBANK)

21.04.2009
REFERENT LLC is a partner of the Samara branch of OJSC AKB Rosbank in the field of supply of consumables, refilling cartridges, and servicing office equipment. Cooperation with the REFERENT company is distinguished by the high quality of the products supplied and services provided. All obligations are fulfilled on time by qualified personnel. Taking into account the previous experience of the Samara branch of OJSC AKB Rosbank, including in working with other organizations of this profile, we consider cooperation with REFERENT LLC successful and mutually beneficial.

Veronovskaya G.P. (Director of JSC Central Transportation Sales Agency)

OJSC Central Transportation Sales Agency expresses gratitude to Referent LLC for its long-term fruitful cooperation in the field of refilling and remanufacturing cartridges, supply of consumables and repair of office equipment. During our cooperation, we were convinced of the professionalism of the service center. We recommend Referent LLC as a reliable partner that provides high-quality services, promptly and at good prices.

Prizimirsky A.A. (Director of Sausages from Quality Factory LLC)

Sausages from the Quality Factory LLC has been cooperating with the Referent SC for a long time. During our cooperation, we were able to verify the consistent quality of the services provided for refilling and remanufacturing cartridges and repairing almost all types of office equipment used in the office. I would especially like to note the efficiency of the employees of this organization, which affects the speed of repairs and refueling. We recommend the Referent Center as a reliable and trusted partner to all organizations interested in high-quality printing at the enterprise.

Postavnoy S.S. (Manager of the Supply Company in Samara (Dubki Concern))

Our organization has been cooperating with the REFERENT SC for about one and a half years. I would like to note the high quality of work on refilling and restoring cartridges and repairing office equipment. Not a single request from our side was left unattended, everything is done quickly and on time. We recommend REFERENT SC to all organizations interested in high quality printing.

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What to include in a letter

The purpose of a recommendation is to provide information that allows third parties to gain insight into the qualities and success of a person or business .

The main task of the introductory part is to confirm the fact that the specialist works in the organization. To do this you can specify:

• period of cooperation;
• position and structural unit in which the employee worked;
• information about the immediate supervisor;
• information about internal movements indicating a specialist’s career growth.

In the main part it is necessary to provide a description of the specialist's qualities . What can be included in the characteristics:

1. Key functions of the position in which the specialist worked, or areas of his responsibility.
2. The results he achieved, his effectiveness.
3. Professional competencies that allowed you to achieve results.
4. Personal properties that influenced interaction in a team and are necessary for interaction, for example, with company partners.
5. If necessary, you can indicate the reasons for the specialist’s dismissal.

When preparing this part of the text, the question often arises whether it is necessary to write about what skills the employee needs to develop further. Of course, this is left up to the author, but it is important to understand that a characterization that is too smooth and “combed” can be alarming due to its ideality. If it was decided to reflect not only the best qualities of the employee, then the information can be presented in the form of a brief description of possible development prospects for which the employee has every opportunity.

In the final part, it is necessary to confirm your readiness to recommend a specialist for consideration for a vacancy, compliments about the employee’s qualities. It is appropriate to supplement this section with the contact information of the recommender and express readiness to provide verbal explanations and additions if necessary.

Example of a letter of recommendation

This is interesting! What documents are needed when applying for a job: list

Letter of recommendation for a company: writing sample and writing tips

All news Home: Recommendations Recommendations of our partners: Olympus 2000 LLC LETTER OF RECOMMENDATION By this letter we, OLYMPUS 2000 LLC, represented by General Director Polikarpov K.S., acting on the basis of the Charter, confirm that SevzapRegionStroy LLC is ours reliable and long-term partner. Since 2008, the company has completed a range of works in the Sestrorechye cottage village in the Vyborg district of the Leningrad region.

All conditions existing between our companies are fulfilled properly and in good faith, the professionalism of the specialists of SevzapRegionStroy LLC ensures the high quality of the work performed. Based on the above, OLIMP 2000 LLC characterizes SevzapRegionStroy LLC as a professional and reliable partner in the construction field. JSC "BIK" Letter of recommendation.

Examples of letters of recommendation

In order to simplify the task of preparing recommendations, we provide examples of letters of recommendation for an employee from his previous place of work (sample) and for the company.

Letter of recommendation

Ivan Arkadyevich Smirnov worked at Commerce Center LLC as a key account manager in the Sales Department under the leadership of the head of the sales department, Natalya Ivanovna Guryanova, from 02/10/2015 to 01/22/2017. Having joined the company as a sales manager, a year later he was transferred to the position of key account manager.

Ivan Arkadyevich performed the tasks of supporting the company’s key clients. Created commercial proposals, conducted presentations and negotiations with heads of sales departments of client companies, prepared proposals to expand the range, was responsible for the timeliness and quality of shipments, and successfully resolved issues related to accounts receivable from partners. During his work, he regularly fulfilled sales plans.

Ivan is a leader in the team, has a calm and non-conflict character, and knows how to provide support to his colleagues.

The specialist left the company of his own free will due to moving to a new place of residence.

I recommend Ivan Arkadyevich for consideration for the position of manager or leading specialist in working with key clients. I am sure that he will be able to contribute to the development of the business of the company where he will be hired. If necessary, I am ready to provide additional information by phone. +7 (xxx) xxx-xxx-xx or I will answer your request by email:

Head of Sales Department of Commerce Center LLC Guryanova N.I.

A letter of recommendation from an organization for an organization is drawn up in the following format:

Letter of recommendation

LLC "Business" has been working with LLC "Consult" since 2011. During the cooperation with the company, 12 projects were completed in the field of describing the business processes of our company, developing regulations and procedures for processes, assessing the qualifications of our personnel - a professional team of consultants capable solve complex problems within the time limits specified in the contract. Thanks to completed projects, our organization was able to make changes to its work processes, which allowed us to increase business efficiency, change staff motivation, and create a personnel reserve for the company.

We recommend Consult LLC as a professional partner who is attentive to the needs of its clients and is able to offer the optimal solution to the assigned tasks.

General Director of Business LLC Kulikov Ilya Mikhailovich

Results

Preparing letters of recommendation is not the responsibility of employers, however, at the request of an employee (or based on established internal rules for working with personnel in the company), this document should be prepared. Employers maintaining a consistent practice of requesting/submitting letters of recommendation makes it easier to find a suitable employee.

Letters of recommendation are drawn up on the letterhead of the employing company and signed both by the head of the company (project) and by the persons responsible for recruiting personnel.
You can find more complete information on the topic in ConsultantPlus. Full and free access to the system for 2 days.

Request for recommendations

Applicants are not always able to provide written recommendations and therefore provide contact information for references to provide verbal feedback. However, there are times when companies refuse to provide information over the phone, and the HR manager has to make a formal request to obtain the data.

In order to do this, it is necessary to clarify the email address of the employee who could characterize the candidate and send a written request. It is acceptable to send it using fax.

When applying in writing, you must indicate:

• Goal of request;
• the name of the vacancy for which the applicant is being considered;
• the range of questions that need to be answered;
• words of gratitude for the time spent providing information;
• contact information for sending a response to the request.

Important! You should not ignore the request you receive; the rules of business etiquette require employers to prepare a written review for an employee who has moved to a new place of work and send it in response to the request received.

https://youtu.be/b3_U1jTl2Rk

News

They are most often used when establishing business relationships between companies.
For the recommendation document, a company letterhead is taken, which is then certified by the signature of the general director and seal. By genre, letters of recommendation from one company to another cannot be classified as business communications; rather, they are advertising and PR. https://youtu.be/6UBH7LLSz9I

That is why, in order to avoid misunderstandings, the header of such a document contains an indication of the genre of this message: “Letter of Recommendation”. Among the other mandatory elements of documents of this kind, we point out the presence in the right corner of the details of the organization that made the recommendation and the details of the company to which the recommendation was given. Otherwise, the content of the recommendation document remains at the will of the author and is not subject to any strict rules.

The letter of recommendation is signed either by the manager himself or his deputy.

How to check recommendations

Checking references most often means contacting someone over the phone or in person who can characterize the business and personal qualities of the applicant.
As a rule, this is either a manager or colleague whose information is provided by the applicant, or an employee of the organization from which you are applying for recommendations with the permission of the applicant.

The reliability and completeness of the information you receive during this conversation directly depends on how successfully you can conduct it.

I will tell you further about the approximate scenario of the conversation and the speech scripts used during it.

Recommendations for writing characteristics

What to include in a negative review of an employee

To correctly write a characteristic, you can be guided by the following information if the document indicates positive aspects:

1. An employee can and is determined to perform significant amounts of work, that is, he has creative potential and energy that he is ready to devote to production needs.
2. The presence of the employee at literally all reports, meetings and other meetings. That is, impeccable production discipline is observed.
3. The employee takes the time to familiarize himself with all correspondence received by the enterprise.
4. A person wants to work and give his energy potential to the enterprise and, thus, achieves success among workers in this field, and, of course, this is noticeable to the management.

In a negative review of an employee, the following factors can be indicated:

• even in work that requires the development of documentation, the employee’s results leave much to be desired;
• the employee ignores many tasks that require prompt and planned solutions in his work activity and simply does not pay attention to them;
• the implementation of important strategic tasks is hampered by a lack of experience in the professional field;
• In order to properly understand and improve advances in manufacturing, there is a need to delve into the complexities of manufacturing, but this is not happening at the moment.

https://youtu.be/gjL4QZ2lz7I

When recommendations can be ignored

It would be wrong to say that a recruiter should always collect references. They are undoubtedly useful, but not necessary in every case. Eg:

• You should not ask for references for absolutely all candidates. Collecting recommendations is one of the final stages of selection. When you have already talked with the applicant (perhaps more than once), when you are ready to make him an offer, but something still confuses you, recommendations can dispel your doubts. But you shouldn’t do this at the initial stages or when the candidate suits you “without questions” (see the part “Pitfalls”).
• It is pointless (and illegal: see the “Who” part - editor’s note) to collect references before you have invited the candidate for an interview. You haven’t met the applicant, haven’t formed an impression about him, and you won’t even be able to write detailed questions for the recommender. The only time you can turn to recommendations before meeting a candidate is when you know the recommender very well and trust him.