In order for the buyer to pay for the product or service, he is issued an invoice form for payment. download it for free in Word or Excel on this page. The document is drawn up in two copies: one is given to the buyer, the second remains with the company.
Get the form for free!
Register in the online document printing service MoySklad, where you can: completely free of charge:
- Download the form you are interested in in Excel or Word format
- Fill out and print the document online (this is very convenient)
By law, it is often not necessary to use an invoice for payment. It does not apply to accounting reporting and is used only for internal document flow. This means that the invoice can be in any form, and you can choose a convenient format: word or excel.
The law specifies cases when it is mandatory to issue an invoice:
- if the contract does not specify the amount to be paid,
- for transactions for which VAT is required,
- if the seller is exempt from VAT,
- if a company on OSNO sells goods on its own behalf or provides services under an agency agreement,
- if the customer made an advance payment to the seller or transferred a preliminary payment.
How to fill out an invoice form for payment
The document should note:
- Company name,
- requisites,
- name of the bank and its details,
- invoice number and date of issue,
- name of the payer on the invoice,
- name of the product, its characteristics and price.
The head of the company and the chief accountant must sign the invoice for payment.
Corrections cannot be made to the invoice. If you made a mistake, take a new form. Free invoices in word or excel for 2020 can be found here.
Why is an invoice required?
An invoice is the main document for VAT. If the recipient does not pay the tax, then the invoice is not allowed to be issued. Here you need the consent of the parties, drawn up in writing.
VAT defaulters need to issue similar invoices if:
- they act as tax agents;
- perform the duties of an intermediary;
- goods are imported from abroad.
Upon prepayment from the buyer, the supplier must issue an advance invoice. After the goods are shipped, the invoice is recorded in the purchase journal. If the customer neglects to issue the document, the tax inspector may impose a fine and charge unaccounted VAT on prepayments.
On video: How to issue an invoice to a client?
https://youtu.be/ce40jZYL_U0
Issue an invoice online for free
To avoid mistakes, the easiest way is to issue an invoice online - this is easy to do in the MyWarehouse service. You need to provide information about the company and payer, and the system will do everything for you.
Fill invoice online
Fill out the invoice form online!
Register in the MoySklad online service - you will be able to: completely free of charge:
- Fill out and print the document online (this is very convenient)
- Download the required form in Excel or Word
In our service you can use free invoices for payment 2020 in word, excel or pdf - you can choose any format convenient for you.
More than 1,500,000 companies already print invoices, invoices and other documents in the MyWarehouse service Start using
https://youtu.be/jVCXCsPAS6E
Payment period
It is necessary to control the receipt of the paid amount, which must go to the business owner’s accounts before the date specified in the payment invoice or agreement. You should not delay payment, because until the contract period expires, the seller will not be able to change the agreement and terminate the deal.
Note! There are situations when bank details belonging to the client are indicated with an error; in this case, you need to quickly notify the contractor about changing the data by sending him a written request. This will help extend the deadlines for the document and correct errors.
Having an invoice from an individual entrepreneur allows you to control the timing and payment for each product or service sold by the seller. Such a document must be filled out according to a standard type template or a sample accepted by the company. The client can pay the bill using cash or bank transfer, depending on possibilities. To avoid mistakes when preparing an invoice, it is better to entrust this work to an accountant or other specialist who controls accounting and settlement operations in the company.
https://youtu.be/nMnE7Ua-diw
How to issue an invoice for payment from an individual entrepreneur: sample
The form for issuing an invoice for payment for an individual entrepreneur is no different from an invoice; you need to note the name of the individual entrepreneur and his details: name, INN, contacts.
For individual entrepreneurs, you can use a regular invoice template - just fill in your details.
Get the form for free!
Register in the online document printing service MoySklad, where you can: completely free of charge:
- Download the form you are interested in in Excel or Word format
- Fill out and print the document online (this is very convenient)
Filling out an invoice is not difficult, but sometimes questions arise. Let's look at the main ones.
Can I take any form or is it approved by the state?
You can take any, there is no unified form of the document. We recommend that you take a ready-made invoice form for payment for 2020. You can download it for free in Excel here.
Is it possible to use a regular form as a sample invoice for payment for services without VAT?
Can. But under the table you need to indicate “Without VAT”.
We need an invoice to pay for IP services. Where is the sample?
accounts here. It can be used for both individual entrepreneurs and companies; the form is no different.
Which is better: invoices in excel or word?
It doesn’t matter, the form is the same, only the document formats differ - choose what you are used to working with.
Invoice form for payment 2020: download for free in word or excel
Get the form for free!
Register in the online document printing service MoySklad, where you can: completely free of charge:
- Download the form you are interested in in Excel or Word format
- Fill out and print the document online (this is very convenient)
You can also issue an invoice form online in MyWarehouse and immediately send it to your counterparty from the service. It's free.
Fill invoice online
Required details
Invoices are not official accounting documents. There is no set form that establishes or standardizes the generally accepted form of a document.
To issue an invoice for payment from an individual entrepreneur (electronic,
paper document), you must provide the following information:
- details of the enterprise/individual entrepreneur (identification code, legal form of the business entity, legal address of the LLC, name of the organization);
- bank details (BIC, name, actual address, account number);
- OKPO, OKONH (if available).
After entering the details of the entrepreneur and the recipient, the number assigned to the account and the date of creation of the document are provided. In addition to this data, it will be indicated whether the debit is issued with or without VAT. At the end of the document, the signature, surname, and initials of the business entity are affixed. A seal is not required.
You can develop an invoice form yourself in programs such as Excel or Word. After you create a blank form, you can use it as a template. The invoice can be issued on the seller's letterhead or without it.
Now there are many accounting programs that can facilitate the creation of such documents through automated generation of forms. You can also issue an invoice for payment from an individual entrepreneur online. To do this, you need to use the free program or purchase a paid, improved version.
The account must have an individual number. Numbering is reset at the beginning of the year and can have various types, from numeric to special. The sample invoice issued by the individual entrepreneur must comply with the established form.
On video: Sample invoice and filling it out
https://youtu.be/-3MryDYcT8g
Fondy
Another service with the ability to write off regular payments automatically. Allows you to issue invoices online, so it is suitable even for those companies and entrepreneurs who do not have a website. To receive money, you need to fill out a simple form in your personal account and send the client a payment link in messenger, by mail or SMS. There are ready-made solutions for compliance with 54-FZ.
Available to Russian companies and individual entrepreneurs.
Connection. To use the service, you need to register, fill out information, upload documents and sign an agreement - all remotely.
Price. Connection and maintenance are free.
Commissions . About 3%, the exact figure depends on turnover. Also, commissions may differ for different types of activities.
Supports accepting payments from plastic cards and electronic wallets in rubles, hryvnias, dollars, euros and other currencies - more than 100 in total. Money is withdrawn to the current accounts of legal entities, individual entrepreneurs and cards of individuals in Russia, Europe and Ukraine.
Suitable for online stores, service industry representatives, online services and information businesses.
There are ready-made payment modules for popular CMS - Magento, OpenCart, WordPress, Drupal and others. You can also connect the system to the site using the payment button, which can even be installed on the blog.
Where can I fill it out online?
You can fill out an invoice online on many websites completely free of charge. In addition, a number of sites will allow you to download the final result in Excel format.
Among the most popular and in demand services are:
| Service-online | allows you to work with many accounting documents, and then download them to your computer in the required format. The service is completely protected from viruses and works online and does not require additional installation of programs. When registering on the site, the user can save templates in the database and freely use them if necessary |
| Fiogarant | The service is easy to use and suitable for citizens preparing an invoice for the first time. If difficulties arise, the user will be able to open an example of filling using a special function. After drawing up the document, you can download it in PDF format, print it or send it by mail |
| Bill | This service is paid. It has a search function by TIN, which greatly simplifies the process of drawing up a document. Depending on the selected subscription price, the functionality of the site expands |
| Naoplatu | allows you to quickly fill out an invoice for payment. The main advantage of the service is that even a person without economic education can use it. To access the site for free, you must complete the registration procedure. |
The seller independently selects the service where the filling will be carried out. In addition, you can create a document without using additional servers, but this will require a lot of time.
Bonus: Internet acquiring of your bank
If the bank where the company has a current account offers online acquiring solutions, it is better to choose it. Banks often offer their customers more attractive commissions than online services. Another advantage is that the money is transferred to the current account automatically without a fee for withdrawal from the system.
The downside is that online acquiring from a bank may not support as many payment methods as developed payment systems.
Advantages and disadvantages
Using online services has the following advantages:
- creating documents without downloading additional programs;
- the ability to transfer details by copying, which eliminates the possibility of errors;
- automatic VAT calculation;
- the ability to send a document by email immediately after drafting;
- simultaneous access to different services, including tax services;
- possibility of entering data using TIN;
- the ability to create a document with the organization’s logo;
- automatic sending of a document according to a given schedule. This function is especially convenient if you regularly order the same products in the same quantity and at the same price.
The main disadvantage of most services is free access to only the basic functions of the site. To unlock additional features, additional payment is required. In addition, if you need to send a document online, you must have an electronic signature of the manager and a company seal.
You need to remember that each line contains its own data. Filling it out incorrectly will result in a result that will not be relevant. Any entered data must be checked for errors.
An invoice for payment is not a mandatory document, but it is very popular among owners of companies providing various services.
This is due to the fact that this document allows you to notify the other party of the fulfillment of contractual obligations and the need to make payment. In addition, the payment document can act as evidence in court.
